Job Description

In need of an experienced Event Administrative Assistant to support the Event Operations Team and Accounting Department for this growing concessions company.

DAILY ACTIVITIES

** EVENTS/RECEPTIONIST DUTIES**

• Maintain department schedules, calendars, and appointments and coordinate arrangements for meetings, conference and travel.

• Work with different municipalities on completing proper paperwork for permitting needs.

• Help maintain company business practices.

• Maintain highly confidential and sensitive information.

• Have the ability and flexibility to work in other roles as needed at event sites.

• Perform duties: answering phones, greeting visitors and purchasing office supplies.

• Perform filing and general office duties.

** ACCOUNTING**

• Assist accounting team, as needed, with processing accounts payable invoices.
• Maintain project folders with all estimates, vendor/customer invoices and P&Ls.
• Set up of POS (point-of-sale) devices (i.e., Square, Toast or Clover) for various events.
• Heavy cash handling for events.

Qualifications

• Proficient with Microsoft Office (PowerPoint, Word & Excel) and Gmail.
• Proven ability to create Excel spreadsheets and executive level PowerPoint presentations.
• Accounts payable experience utilizing QuickBooks Online or similar system.
• Experience with POS (point-of-sale) hardware/software (Square, Toast, Clover)
• Self-motivated individual who possesses a “roll up your sleeves attitude.”
• Strong organizational and customer service skills with great follow through on tasks
• Demonstrated project management skills.
• Experience juggling multiple priorities at one time.
• High School Diploma or GED

Additional Information

Additional Information

• When working events, the environments may be loud, busy and crowded with extreme temperatures.
• Office is fun, laid back and casual.
• Must be willing to work during evening and weekend hours, as required, to meet deadlines.
• A positive environment with the ability to work in an exciting and unique business.
• Health Insurance
• Paid Vacation & Sick time
• Opportunity to grow and develop event skills.