Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a talented Receptionist / Bookkeeper to join our team. In this role, you will work closely with the professional accounting staff and management team members in recording, reconciling and auditing accounting data and ensure the company’s compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, balancing our accounting books, and managing our Quickbooks account. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting.

Responsibilities

Greet clients, visitors and guests as they enter into office

Provide information regarding products, services, issues and complaints

Schedule, reschedule and cancel appointments

Answer telephone calls and transfer calls to the appropriate person

Respond to emails and office correspondence

Update employee attendance and visitors’ records

Assist visitors in filling out forms

Perform bookkeeping, data entry and filing activities

Create invoices, quotes and word orders using Quickbooks account

Perform light maintenance on office equipment

Keep work area clean and tidy on a constant basis

Sort and distribute incoming mail

Assist in resolving clients’ issues and complaints

Manage and stock inventory of office supplies and equipment

Order supplies and equipment when required

Schedule staff appointments with clients or company representatives

Liaise between departments and provide clerical support

Qualifications

High school diploma or GED /or higher.

Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems

Excellent attention to detail, time management, and communication skills

Other Desired Qualifications

Previous experience as an receptionist, bookkeeper, or similar position

Bilingual (Spanish) speakers are encouraged to apply

Experience with Cold Calling a plus