Job Description

The PURCHASING ASSISTANT will be responsible for ensuring that products, materials, services, equipment are provided according to schedule and budget. This position plays a crucial role in ensuring that construction contracts maintain profitable, and that the most cost-effective materials are used. Seeks quotes on prices and availability of materials from a variety of suppliers. As well as assuring that all materials comply with project specifications, and that the project manager and/or estimator is fully briefed on the cost of materials.

KEY RESPONSIBILITIES

• Procures materials from qualified vendors.
• Confers with project managers, users and vendors to discuss defective or unacceptable goods or service and determine corrective action.
• Leverages vendors across multiple procurements to create cost savings to project(s).
• Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities and the supplier’s reputation and history.
• Assists Purchasing Director with examining the plans and specifications for any deficiencies, construction issues, and technical questions and refer any findings to the project managers.
• Negotiates scope, price, and terms with vendors through award.
• Assist Project Managers to monitor shipments to ensure goods come in on time and resolve problems related to undelivered goods.

SKILL FACTORS

• Five (5) years of construction purchasing experience. Project management and/or estimating experience is beneficial but not required.
• Communication Skills - Strong written and verbal communication skills.
• Negotiation Skills – Demonstrable experience in negotiating prices and terms and conditions.
• Critical Thinking Skills - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Technical Skills – Knowledge of market research, purchasing best practices and the technical aspects of construction.
• Analytical Skills - Must be able to multi-task and be good at planning.
• Time Management Skills - Works under strict deadlines but should still be able to produce the required output in accordance to set schedules.
• Cost Consciousness – Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources.
• Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; and develops realistic action plans.
• Strong Work Ethic – Must be results driven.
• Advanced Computer Skills - Microsoft Office Suite including Excel and Microsoft Project.