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Construction Project Accounting

BCC Contracting, Inc

Construction Project Accounting

Corona, CA
Full Time
Paid
  • Responsibilities

    Job Description

    BCC Contracting is seeking a Project Accountant /Account Payable. This position is responsible for processing client and vendor invoices for project construction and operations.

    JOB DUTIES AND RESPONSIBILITIES:

    • Reconcile invoices to contracts; processing a high volume of invoices and ensuring proper support and authorization

    • Data entry, filing

    • Reconcile client and vendor accounts

    • Establish vendor relationships, verify qualifications and insurance

    • Track preliminary notices from all subcontractors and material suppliers

    • Research accounts receivable and accounts payable issues and troubleshoot problems as needed

    • Perform month end reconciliations

    • Review payable accounts to ensure that information is properly recorded, and the records maintain appropriate authorization for payment

    • Administer and ensure that entered items have the correct job codes and expense account codes to pay vendors and employees properly

    • Maintain proper back up files for research and reference

    • Produce payable data reports and summaries for the controller, managers and directors

    • Monitor accounts to ensure that payments are up to date

    • Ensure the completeness and accuracy of data on accounts

    • Code documents according to company procedure

    • Review invoices and statements to ensure that all the information appearing on them is accurate and complete

    • Check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded

    • Work along with Purchasing department for any order discrepancies with vendor’s invoice

    • Multi-task and work under time constraints

    • Owning the Accounts Payable function which includes the following day to day activities:

    • Receive mailed invoices and prepare for processing, coding and entry

    • Maintain AP e-mailbox for receipt of vendor e-invoices and e-statements

    • Receive and maintain packing slips, tickets, receipts and supporting docs

    • Enter invoices for payments

    • Identify errors and fact check

    • Review vendor statements for accuracy and settle any discrepancies

    • Maintain constant attention to detail to ensure payment errors are not made

    • Oversee the account payables authorization process to approve payments

    • Cross train with other team members to expand upon finance and accounting knowledge; professional development by assisting with other finance related tasks

    • MasterBuilder Basic Excel proficiency with a minimum of 2 years of accounts payable experience (mostly manual); knowledge of other enterprise accounting software or accounts payable platforms a plus

    • Microsoft Outlook proficiency and verbiage with a minimum 1year prior experience

    • Reconcile invoices to contracts; processing a high volume of invoices and ensuring proper support and authorization

    • Data entry, filing

    • Reconcile client and vendor accounts

    • Establish vendor relationships, verify qualifications and insurance

    • Track preliminary notices from all subcontractors and material suppliers

    • Research accounts receivable and accounts payable issues and troubleshoot problems as needed

    • Perform month end reconciliations

    • Quick learning ability, detail orientated, and an accounting/finance related educational background – we’d love to hear from you too!

    EDUCATION & EXPERIENCE:

    • 3 years minimum experience in the Construction or similar environment
    • Knowledge of Masterbuilder software and basic Excel proficiency
    • Microsoft Outlook proficiency and verbiage with a minimum 1 year of experience
    • Accurate, detail orientated, quick learning ability, and an accounting/finance related educational background
    • Quick learning ability, detail orientated, and an accounting/finance related educational background – we’d love to hear from you too!

    GENERAL ABILITIES:

    • Construction knowledge in accounts receivable and accounts payable
    • Knowledge of Schedule Of Value Projects
    • Proficiency in MS Office applications including Word and Excel; including good data entry skills
    • General knowledge of contracts, preliminary notices and lien releases
    • Excellent organizational and communication skills
    • Ability to work well under pressure
    • Ability to coordinate and perform multiple tasks simultaneously
    • Self-starter able to work within a fast-paced, team-oriented environment
    • Strong written and oral communications
    • Organized, strong ability to manage multiple ongoing activities.
    • Client Service oriented.
    • A "Do whatever it takes" attitude Self-Motivated
    • High School diploma or equivalent

    Job Type: Full-time

    Pay: $54,000.00 - $55,000.00

    Benefits:

    • 401(k)
    • Dental insurance
    • Health insurance
    • Life insurance
    • Paid time off
    • Vision insurance

    Physical Setting:

    • Office

    Schedule:

    • Monday to Friday 8am to 5pm