Job Description

The Executive Assistant, Supply Chain North America and Global Integrated Business Planning will provide a wide range of high-level administrative support including but not limited to:

MAIN RESPONSIBILITIES/TASKS:

• Proactively manage administrative responsibilities, at times multiple activities simultaneously
• Handle heavy calendar management, printing, faxing, filing, and telephone coverage
• Proactively manages calendars for scheduling meetings and conferences
• Coordinates group events and off-site logistical planning including internal and external functions
• Coordinates domestic and international travel logistics
• Provides document preparation, ensuring that presentations are properly prepared and presented according to company standards
• Prepares, modifies, and proofreads general and confidential correspondence
• Monitor, track and complete expense reports and invoices
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Provides coverage for other administrative staff in the company as needed
• Assists with projects and other assigned duties as needed

Qualifications

• Bachelor’s Degree or Associate’s Degree 
• 3 to 5 years of progressive experience as an Administrative Assistant/Executive Assistant is required
• Experience with heavy scheduling/calendaring is required
• Experience assisting the VP level is strongly preferred
• Experience booking international travel is required
• Exceptional organizational skills, attention to detail and a high level of accuracy
• Must be forward thinking with proactive approaches to problem-solving and strong decision-making capability
• Ability to multi-task and manage responsibly in complex times
• Exceptional interpersonal skills and ability to interact and obtain information from other BIC subsidiaries
• Ability to effectively prioritize and handle a diversified workload in a confidential and sensitive manner
• Ability to handle matters with discretion, confidentiality, and acts as “gatekeeper” when required
• Able to manage third party vendors setting clear expectations with vendors and holding them accountable in a professional way
• Excellent computer skills, including Windows, Word, Excel (set-up and develop spreadsheets), Outlook and PowerPoint.
• Tech Savvy - with strong technical knowledge of personal computer, tablet and smart phone hardware/software systems is required
• Experience managing iPhone/iPad functionality is a must
• Willingness to perform both challenging and routine tasks
• FLEXIBILITY IN WORK SCHEDULE IS REQUIRED
  • ROLE IS TYPICALLY IN THE OFFICE 2-5 DAYS PER WEEK BASED ON VP’S CALENDARS (YOU MAY WORK FROM HOME WHEN IT IS NOT REQUIRED TO BE IN THE OFFICE)
  • THERE COULD BE OCCASIONAL LATER HOURS AND WEEKEND WORK

Additional Information

BIC is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided based on qualifications, merit, and business need.

BIC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any team member at BIC via email, or directly to a BIC team member in any form without a valid written search agreement in place for that position will be deemed the sole property of BIC, and no fee will be paid in the event the candidate is hired by BIC as a result of the referral or through other means.