BIller

C

Cool Transports & Merit Oil

BIller

San Bernardino, CA
Full Time
Paid
  • Responsibilities

    Position Summary

    The Billing Specialist is responsible for generating accurate and timely invoices for fuel delivery operations. This role ensures all billing aligns with customer contracts, fuel pricing structures, taxes, and delivery documentation. The position requires strong attention to detail, knowledge of transportation logistics, and the ability to reconcile discrepancies efficiently.

    Key Responsibilities

    • Prepare and process daily, weekly, and monthly invoices for fuel deliveries
    • Review Bills of Lading (BOLs), delivery tickets, and dispatch logs for accuracy
    • Verify fuel pricing, taxes, and surcharges based on contracts and market rates
    • Ensure correct application of state and federal fuel taxes and fees
    • Reconcile discrepancies between dispatch records, driver logs, and customer accounts
    • Communicate with dispatch, drivers, and customers to resolve billing issues
    • Maintain accurate customer billing profiles, pricing agreements, and tax exemptions
    • Process adjustments, credits, and rebills as necessary
    • Assist with month-end close, including revenue reporting and account reconciliation
    • Support audits by providing documentation and billing records
    • Ensure compliance with company policies and regulatory requirements

    Qualifications

    • High school diploma or equivalent required; Associate's degree in Accounting or related field preferred
    • 2+ years of billing or invoicing experience (transportation or fuel industry strongly preferred)
    • Familiarity with fuel pricing structures, including rack pricing and contract pricing
    • Knowledge of fuel taxes (IFTA, state excise taxes) is a plus
    • Proficiency in accounting software and Microsoft Excel
    • Strong analytical and problem-solving skills
    • Excellent attention to detail and organizational skills
    • Ability to manage high-volume transactions in a fast-paced environment

    Key Competencies

    • Accuracy and data integrity
    • Time management and ability to meet deadlines
    • Communication and cross-department coordination
    • Problem resolution and critical thinking
    • Confidentiality and professionalism

    Work Environment

    • Office-based role with frequent interaction with dispatch and operations teams
    • May require extended hours during month-end close

    Benefits

    • Benefits package include medical, dental, vision, PTO, and 401(k)