This position reports to the Chief Administrative Officer and works under the supervision of the Vice President of Facilities Support Services. This position assists staff with designing and managing projects effectively, including holding staff accountable for completing all projects according to the parameters of the project plan in a timely and complete manner. An essential aspect of this position is work effectively and collaboratively within teams and between departments.

DUTIES/RESPONSIBILITIES:

• Create and maintain inventory and document expenditures related to major building systems to facilitate planned maintenance.
• Provide support in the creation of a Computerized Maintenance Management System (CMMS) solution for BRC.
• Serve as administrative support for work order system.
• Provide support to Facilities Managers in the tracking and monitoring of progress on all facilities capital projects and other projects as required.
• Track and manage facility related compliance issues including but not limited to ECB Matters and Hearings, LL84 Benchmarking, Permits Expiring, all Violations and Inspections.
• Perform annual HPD registrations.
• Summarize and report out progress of projects to stakeholders during project meetings and upon project completion.
• Review and recommend project scope for new projects.
• Provide guidance to staff in managing any changes and address any issues that may arise during project.
• Ensure detailed documentation of project information and decision-making.
• Conduct analyses of past projects to evaluate lessons learned and continue to improve quality of project management best practices and tools.
• Other duties as assigned.

SKILLS:

• Creating comprehensive plans and systems for project scope and design, task allocation, and communication.
• Creating project timeline with milestones, dependencies, and deliverables.
• Creating detailed implementation plans.
• Ability to manage and adapt to unexpected changes or issues.
• Detail-oriented organization and documentation skills.
• Effective interpersonal and communication skills.
• Concise and clear writing skills.
• Proficiency with Microsoft Office Suite, particularly Excel and MS Project or equivalent.

HOURS:

Full-time, 37.5 hours per week

• Monday - Friday; 9:00am - 5:30pm

QUAIFICATIONS:

• 3 – 5 years of prior work experience.
• Prior work experience as a building manager or administrative property management experience.
• Bachelor’s degree in Construction Engineering, Construction Management, Facilities Management, Business Administration or equivalent background and experience.

*Vaccination preferred but not required

MAKE AN IMPACT

Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity.

Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. BRC is committed to a safe and healthy workplace: we provide PPE to all employees and enforce temperature monitoring and physical distancing best practices across our programs.

Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city.

BENEFITS:

BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including:

1. Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents.
2. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC.
3. Tuition assistance and many training opportunities for career development.
4. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.