Job Description

Job Description

Bail Hotline Bail Bonds is seeking an individual for full-time employment as an Executive Assistant at its Riverside Corporate Office.

Qualified applicants must be professional, punctual, have attention to detail, be able to multi-task in a fast-paced atmosphere, and preferably have 5 years of related experience with references.

The person selected must be able to maintain records, analyze data and produce required spreadsheets and updates, draft documents using proper grammar and vocabulary, schedule travel arrangements, and follow-up as needed regarding numerous tasks.

The position is Monday through Friday and hours will vary depending on business needs. May be asked to work on weekends depending on projects.

Duties

• Answers phone calls and transfers them to appropriate parties, or take messages
• Conduct research, compile data, and prepare papers for consideration and presentation by Executives.
• Coordinate executive communications, including taking calls and responding to emails.
• Sets up meetings/appointments for several executive staff and coordinates calendars.
• Assists the incoming office traffic and processes applications; and performs related duties as required.
• May act as receptionist/front counter employee in absence of the primary receptionist
• Answer phone calls and direct calls to appropriate parties or take messages
• Attend meetings to record minutes.
• File and retrieve corporate documents, records, and reports.
• Make travel arrangements for key employees.
• Open, sort, and distribute incoming correspondence, including faxes and email
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic file generation and maintenance
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Uphold a strict level of confidentiality.
• Other duties as assigned.

Qualifications

• Approximately five years’ experience as an Executive Assistant in client services or related field.
• Longevity of employment history with previous employers.
• Excellent skills in Word and Excel with advanced skill level.
• Excellent customer service skills.
• Accuracy and attention to detail
• Great communication skills both verbal and written.
• Good organizational and time management skills
• MS Office Suites (Work, Excel, Power Point, Outlook)
• Associates degree preferred.
• Bilingual Spanish preferred

Equal Opportunity Employer/Veterans/Disabled

Company Description

Bail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.

Company Description

Bail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.