Job Description

DEFINITION: Under the general supervision of the Manager of Human Resources the Human Resources Specialist performs a wide variety of complex technical support for the Human Resources Division.

SUPERVISOR: Manager of Human Resources

POSITIONS SUPERVISED: None

QUALIFICATION REQUIREMENTS: To perform a job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MAJOR DUTIES AND RESPONSIBILITIES: The following is a list of duties that is representative of the position that includes but is not limited to:

• Provides information to applicants, employees and District administrators on a variety of employment matters relating to the classified and certificated personnel service

• Maintains personnel database system and generates reports and statistical information as required

• Assists in the collection, preparation and review of data for reports, proposals and other formal written communications; ensures that all reports and correspondence achieve a high level of quality

• Ensures that employees have and maintain appropriate credentials and licenses • Works collaboratively with Payroll and Budget departments to ensure data bases are maintained accurately

• Explains insurance, retirement and other benefits to employees

• Processes employee health and welfare enrollment information

• Collects, completes and files required documents • Maintains and processes confidential files including but not limited to workers compensation and medical leaves and records that may include but are not limited to seniority and salary information

• Greets, informs and directs visitors, staff and students, in person or over the telephone with courtesy and diplomacy ascertaining nature of business and providing information related to area of assignment

• Maintains a high level of professional business communication with other departments, vendors, staff, students and the public

• Initiates, prepares and processes Personnel Action Forms (PAF's) for employees; processes payroll changes including but not limited to step advancement and longevity

• Assists in coordinating Employee Recognition Program

• Prepares individual employee contracts • Provides new employee orientation sessions and workshops

• Provides appropriate employee information to divisions/departments and other agencies as required

• Processes fingerprints and subsequent arrest notifications for employees through the California Department of Justice

• Assists with employee recruitment

• Collects and processes job applications

• Complies with Monterey County Office of Education Board Policies, Superintendent Policies and Administrative Regulations.

OTHER DUTIES: Performs other related duties as assigned

PHYSICAL AND MENTAL CHARACTERISTICS:

• Physical, mental and emotional stamina to perform the duties and responsibilities of the position

• Manual dexterity sufficient to write, use telephone and business machines • Vision sufficient to read printed materials; hearing sufficient to conduct in person and telephone conversations

• Speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and in addressing groups

• Physical agility to push/pull, squat, twist, turn, bend, stoop and to reach overhead and climb

• Physical mobility sufficient to move about the work environment (office, district, school site-to-site), drive an automobile, and respond to emergency situations

• Physical strength sufficient to lift 25 pounds

• Physical stamina sufficient to sit for prolonged periods of time

• Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

REQUIRED QUALIFICATIONS

Education and Experience:

• Any combination of education equivalent to high school diploma

• Bachelor’s Degree plus 1 year experience in Human Resources; OR Associate’s Degree plus two (2) years’ experience in Human Resources; OR High School Diploma plus four (4) years’ experience in Human Resources with increasing responsibilities Knowledge of:

• Modern office procedures and practices, including filing systems, reception and telephone techniques, letter and report writing techniques

• Computer application software that includes word processing, database and spreadsheets, and personal communication data devices

• Standard office practices, including filing systems, receptionist, telephone techniques, and arithmetic

• Business English usage, spelling, grammar, punctuation, and report and/or letter writing

• Records management 2 Skills and Abilities:

• Performs clerical work of advanced difficulty with accuracy and without close supervision • Interact with and maintain cooperative relationships with those contacted in the course of work

• Demonstrate positive interpersonal skills using tact, patience and courtesy

• Prioritize and complete all work with minimum supervision and ensure accurate records and documents are completed and updated within required timetables

• Utilize and apply the technology of word processing, database, and spreadsheet applications

• Communicate in English, clearly and concisely, both orally and in writing

• Operate modern office equipment including computer

• Perform mathematical calculations with speed and accuracy

• Plan, formulate and execute clerical procedures and directives, in accordance with assigned duties and office policies

• Handle information in a discreet and confidential manner

• Analyze situations accurately and adopt an effective course of action

• Exercise reasonable judgment in unusual circumstances

• Work both independently and function effectively within a team setting while demonstrating leadership qualities

• Provide information and assistance to applicants, employees, supervisors and administrators.

• Provide training in area of assignment for a large group of employees

• Meet schedules and time lines. Desirable Qualifications:

• Experience in a public education environment Licenses and Certifications:

• Possession of an appropriate, valid California driver's license with evidence of insurability

Company Description

Balance Staffing is a full-service staffing agency that aims to unite talented and hardworking people with excellent workplaces, while building lasting relationships with our employees and our clients. To us, job seekers are more than a resume; they are unique individuals working to achieve their career dreams and companies aren’t clients, but partners striving for business success. Our goal is connecting top talent with exceptional employers. Since 1997, that’s been our guiding purpose, inspiring us to always be at our best, so we can be there for you.