Purchasing and Physical Plant Coordinator
TERMS OF EMPLOYMENT: Full-Time, 52 weeks
CLASSIFICATION: Career Plan
ANNUAL SALARY: $50,000-$53,000 based on skills, qualifications, and experience
FLSA STATUS: Salary/Non-exempt
HOURS: 37.5 hours per week; Generally, 12 pm to 8:30 pm shift Monday through Friday. Some flexing of hours and schedule to include weekend and morning hours may be required as determined by the College to meet needs.
APPLICATION DEADLINE: Open until filled
APPLY ONLINE AT: Apply online through the “Apply” link listed below.
GENEROUS BENEFIT PACKAGE AVAILABLE (per current contractual agreement)
- Up to thirty-eight (38) paid time off days annually (prorated based on hire date)
- Up to fourteen (14) paid holidays/days closed throughout the year (includes time off from December 24 through New Year’s Day) depending on hire date.
- Health insurance benefits: Multiple medical health plan options upon date of hire. Employer-paid dental, life, and long-term disability insurance upon date of hire. Reimbursement payments for individuals declining medical and/or dental insurance coverage. Up to $500 annual vision/hearing allowance.
- Participation in TIAA or MPSERS retirement system (includes employer and employee contribution options).
- Scholarship for employee, spouse and/or dependent children to attend SC4 credit classes covering full cost of tuition and technology fee (when applicable) per campus guidelines. Additional funds for employment-related education/training each year upon approval.
- Access to educational funds for education, professional memberships, travel and conferences
**JOB SUMMARY: **The Purchasing and Physical Plant Coordinator provides project coordination with purchasing operations and Physical Plant.
RESPONSIBILITIES:
- Organize, coordinate, and manage daily purchasing activities to ensure a high level of service and performance.
- Review requisitions for compliance with policies, procedures, and best practices, including federal and state grants and programs, and resolve discrepancies between purchase orders and invoices.
- Determine and maintain required documentation to comply with College record retention schedules, grants, and restricted funds.
- Maintain purchasing system processes and updates; train and support faculty and staff in the use of software purchasing systems.
- Advocate for and provide training on the adherence to the NAEB (National Association of Educational Buyers) Code of Ethics.
- Contact, advise, and/or assist faculty and staff with requisitions, delivery dates, sole justifications, projects, substitutions, supply sources, etc.
- Resolve defective or unacceptable goods or service issues. Determine and negotiate corrective action with suppliers and/or internal users.
- Coordinate College property disposal procedure and maintain compliance.
- Evaluate repairs of College equipment and service requirements; coordinate timing and support required campus inspections.
- Serve as a point of contact for second-shift Physical Plant staff.
- Complete and maintain Servsafe certification and/or other credentials as required.
- Perform other duties as assigned.
SUPERVISION RECEIVED: Supervision received from the Executive Director of Business Services.
EDUCATION/EXPERIENCE: An Associate’s degree in business or related field with relevant work experience. Minimum one year of purchasing experience and/or office management experience preferred. Bachelor’s degree, purchasing certification, and/or experience within a college environment preferred.
MINIMUM QUALIFICATIONS:
- High degree of computer literacy.
- Strong customer service skills with the ability to maintain a positive attitude in all interactions.
- Ability to maintain confidentiality of information.
- Display integrity and ethical framework for decision-making; strong analytical skills.
- Ability to work independently; be a self-starter and work with minimal supervision.
- Ability to foster cooperative relationships and exemplify a cooperative approach to problem-solving.
- Excellent written and verbal communication skills.
- Highly productive with the ability to meet schedules and timelines.
- Detail-oriented with good organizational skills; high level of accuracy.
- Ability to multi-task, prioritize, and work in a dynamic environment.
- Ability to work with statistics, spreadsheets, and budgets.
Required Skills
Required Experience