Ballard Spahr LLP is seeking an experienced legal administrative assistant to work in the Finance department of our Baltimore office. This position performs a variety of administrative and legal support duties and delivers high-quality support services to multiple internal and external clients, while exhibiting commitment to integrity and excellence.  The position requires proactive problem solving and developing a thorough understanding of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the firm’s clients, matters and associated practices. THIS POSITION IS HYBRID AND REQUIRES A WORK SCHEDULE OF 3 DAYS A WEEK IN THE OFFICE.

Required Skills

The scope of responsibilities includes prioritizing, managing and following through on multiple assignments such as document production, client contact, scheduling, billing and related duties, while interacting effectively, courteously and professionally with clients, attorneys, staff and peers.  The incumbent should be an agile, self-motivated and highly collaborative team member, with the ability to assume responsibility with minimal supervision. 

Required Experience

Requirements include 2-5 years of corporate transactional experience in a law firm (real estate, non-profit tax or public finance experience would be a plus but not a necessity), a high degree of technical proficiency in Microsoft Office applications, particularly with Microsoft Word and the ability to type 65+ wpm.  Top-notch accuracy and organizational skills; experience with time and billing and document management systems required.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. DIVERSE CANDIDATES INCLUDING WOMEN, PEOPLE OF COLOR AND MEMBERS OF THE LGBTQAI+ COMMUNITY, VETERANS AND INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. In connection with this policy, we will require proof of vaccination. We believe this is the best way for us to fulfill our legal obligation to provide a safe workplace, which has been and continues to be a top priority as we manage the many challenges of the pandemic. If you have any questions regarding the firm’s vaccination policy, please contact our Human Resources Department at HRD@ballardspahr.com. 

The Firm is not accepting resumes from search firms for this position. 

The scope of responsibilities includes prioritizing, managing and following through on multiple assignments such as document production, client contact, scheduling, billing and related duties, while interacting effectively, courteously and professionally with clients, attorneys, staff and peers.  The incumbent should be an agile, self-motivated and highly collaborative team member, with the ability to assume responsibility with minimal supervision.