Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Philadelphia office. The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 3 days a week in the office.

Responsibilities include preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate. Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information, new client intake, file maintenance utilizing the firm's electronic records management system, and travel coordination and expense reimbursement.

Required Skills

Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work in a team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to work co-operatively in a team environment to meet deadlines is required. A willingness to take innovative approaches to administrative support is a plus.

Required Experience

This position requires a minimum of 2 years of legal administrative assistant experience and a high degree of proficiency with Microsoft Office, including Word, Excel and Outlook. Experience with e-filing, document management and time and billing systems a plus.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color and members of the LGBTQAI+ community, veterans and individuals with disabilities are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work in a team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to work co-operatively in a team environment to meet deadlines is required. A willingness to take innovative approaches to administrative support is a plus.