At Barron Heating, AC, Electrical & Plumbing, we are committed to Improving Lives™. As the Chief of Staff (Executive Assistant to the CEO), you will help us live out our Vision & Mission and meet our growth-oriented goals as the premier heating, cooling, electrical, and plumbing service provider in Northwest Washington. This role will serve as the integrator for the CEO. A successful candidate will demonstrate sound judgment, strong organizational skills, professionalism, proactive support, and discretion with the ability to operate across all levels of the organization, while multi-tasking against multiple critical priorities. The successful candidate will also be a solution-driven, proactive problem-solver that is comfortable working with both online and paper-driven systems, and strongly embraces change and continuous improvement. The candidate selected for this role may serve as an interim member of the Human Resources team to cover for maternity leave.

5 Major Roles:

Support and assist Barron’s CEO and Executive Team – People-First

Communicate efficiently and effectively, using tact and candor – Relationship-Focused

Maintain absolute discretion and confidentiality; protect the interests of the Company – Trustworthy

Demonstrate strong attention to detail and anticipate needs before they arise – Mindful

Assist in the integration of the Sales, Service & Operations (COO) and Finance/Admin (CFO) sides of the Company – Growth-Oriented

At Barron, the Chief of Staff (Executive Assistant to the CEO) will:

Anticipate the needs of the CEO and support day-to-day operations to ensure timeliness of meetings/appointments and awareness of current priorities

Ensure that the CEO is prepared for all meetings, coordinating communications and materials

Assist in internal and external challenges that arise to reduce CEO’s daily operational workload

Handle written and verbal correspondence for CEO, as assigned

Create and modify esthetically pleasing documents, reports and analyses as requested by the CEO, ensuring timeliness, accuracy, and completeness

Arrange and facilitate meetings, events and retreats, in coordination with Marketing/Human Resources

Provide administrative support to the Barron Technician School, in coordination with Human Resources

Manage and maintain paper and electronic files and records

Organize and prioritize daily flow of information through assigned channels

Create and track travel arrangements and prepare travel information

Assist CEO with budget planning, tracking and reporting credit card expenses

Answer and screen incoming phone calls on behalf of the CEO

Proactively take on complex tasks, implement innovative solutions, and execute with minimal guidance

Maintain absolute discretion and confidentiality

Receive incoming mail and prepare outgoing mail on behalf of the CEO

Maintain excellent communication skills (written and verbal)

Exhibit a confident and calm professional demeanor, with a warm sense of humor

Continually sharpen Microsoft Office skills

Effectively multi-task and quickly assess and reassess priorities as needs change

Exhibit excellent interpersonal and collaborative skills with a proven ability to adapt to different styles and personalities to influence positive group outcomes

Follow established policies for standard solutions or engage other members of the team for assistance

Communicate with Executive Team regarding accountability gaps (both reporting and leadership levels)

Complete other tasks, as assigned

An outstanding Chief of Staff (Executive Assistant to the CEO) will have the following natural strengths and talents:

Integrity and trustworthiness

Customer-focused

Optimistic and a team player

Clear headed, calm and able to handle stress

Excellent oral and written communication skills

Ability to maintain professional conduct when interacting with a wide range of personalities both internally and externally

Ability to work independently, efficiently, and cooperatively with others

Ability to prioritize tasks and projects and to manage time effectively

Attention to detail and a natural problem-solver

Ability to rebound from challenges that arise

Excellent follow-up skills

Required Experience and Qualifications:

Undergraduate degree preferred; emphasis in business, communications, or related field

3+ years relevant experience with a demonstrated track record of strong executive and staff support

Experience in human resources, sales, marketing, or event planning will also be considered

Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams, Outlook)

High level of adaptability and flexibility; ability to handle sensitive situations and confidential information with discretion

Strong executive presence and demonstrated leadership skills, solid judgment, and ability to effectively interface with employees and leaders at all levels within the organization

Self-directed professional with strong interpersonal skills and emotional intelligence

Excellent verbal and written communication skills

Strong organizational skills with ability to own and drive project schedule from start to finish, including managing peers and individuals senior to you

Ability to understand problems, think critically, and identify creative solutions

High School Diploma or GED required

Must be at least 18 years of age

Pre-employment drug screening

Must be legally eligible to work in the United States

Compensation:

Full-Time, Exempt

Salary $70,000 - $95,000 per year, DOE

Annual Cost-of-Living Adjustments

Barron Provides:

100% Employer-Paid Medical, Dental & Vision plans for employee

Eligible dependents may be covered through pre-tax payroll deduction

Cell phone

Seven paid holidays

PTO accrued based on hours worked; starting at 10 days per year

401k matching program

Employee discounts on services

Company-sponsored events and team building

A culture of collaboration, sharing of knowledge and respect for one another

Barron apparel

When applying please upload:

Resume

Cover letter and include:

What “customer first” means to you

How a “Chief of Staff” differs from an Executive Assistant

Why you are the best candidate to join the Barron Team

During the Hiring Process, our Leadership Team will:

First review on May 26 for best consideration

Application Deadline June 2nd

Work Location

On-site; in person

Ferndale WA