Bat Conservation International (BCI), a 501(c)(3) nonprofit organization dedicated to the protection of bats and their habitats in America and around the world, seeks an Executive Assistant.

The Executive Assistant will join a dynamic organization and a highly progressive team, reporting directly to the Executive Director. The Executive Assistant will provide administrative support to the Executive Director (located on the East Coast), support the Senior Leadership Team and the Operations Team with special projects as needed, assist in planning and administering Board-related events, and serve as a liaison to the Board on behalf of the executive office.

The Executive Assistant must be creative and enjoy working within an environment that is mission and results-driven, where they can bring their whole self to work, contribute to positive ecological and social change and achieve significant professional growth for future career opportunities. This is an ideal position for a highly motivated college graduate with at least two years of work experience.

BCI is a distributed organization with staff all across the United States with two offices in Washington, DC and Austin, TX. The ideal candidate will be based out of Washington, DC metropolitan area; however, BCI will consider candidates from all locations. Candidates in the Washington, DC, and Austin, TX metropolitan areas can work in an office.

POSITION DESCRIPTION:

EXECUTIVE SUPPORT

• The Executive Assistant supports both internal and external communications on behalf of the  Executive Director.
• The Executive Assistant organizes and maintains the Executive Director’s calendar, arranges and coordinates appointments, and prepares and provides appropriate documentation to support the Executive Director’s participation in meetings.
• The Executive Assistant works closely and effectively to support the Senior Leadership Team with administrative responsibilities, including scheduling meetings and reviewing and approving time and expense reports.
• The Executive Assistant attends critical meetings and takes notes as needed.

ADMINISTRATIVE AND OPERATIONS SUPPORT

• The Executive Assistant meets regularly with the Operations team and provides support as needed. 
• The Executive Assistant monitors BCI correspondence and coordinates external communication as needed.
• The Executive Assistant supports special projects within the Executive Office and with the Operations team.

BOARD SUPPORT

• The Executive Assistant coordinates triannual and periodic meetings with the Board of Trustees and its committees, including research, logistics, travel accommodations, planning special dining needs, etc.
• The Executive Assistant works in partnership with the Operations Coordinator in organizing, editing, and circulating written materials for the Board and its committees; handling meeting logistics; scheduling meetings and calls; facilitating ongoing communication with the Board, including email updates; providing additional support to the Board’s committees; and other duties.
• The Executive Assistant attends Board committee meetings and prepares minutes and materials for triannual Board of Trustees meetings.
• The Executive Assistant works with the Operations Coordinator in tracking, updating, and maintaining Board materials, including Board Organization Chart, Board Roster, Committee Rosters, memos/mailing, bylaws, and Board policies.

IDEAL CANDIDATE QUALIFICATIONS:

REQUIRED KNOWLEDGE/EXPERIENCE

• Bachelor’s degree with two years of professional experience

• Extremely detail-oriented and strong organizational skills

• Superior computer and communication skills;

• Proven success with managing multiple tasks/projects simultaneously and accurately

• Ability to exercises utmost discretion, diplomacy, and professionalism in all matters, especially those involving confidential or sensitive information;

PREFERRED KNOWLEDGE/EXPERIENCE

• Experience working successfully in an executive support position.
• Comfortable at remote work and willing to work extra hours during peak workload periods to accommodate urgent deadlines on occasion.
• Experience in all Microsoft Office Suite programs and video conferencing software, including Zoom and Slack.
• A constant learner with the ability to work effectively with minimal supervision.
• Strong initiative and self-motivation, commitment to goal attainment, and ability to function as a partner within a team.

WORK CHARACTERISTICS AND COMPETENCIES:

• Motivated to create social and environmental impact.
• Outstanding commitment to professional integrity, honesty, confidentiality, and dependability. 
• Highly professional demeanor with strong interpersonal and customer service skills to build and sustain productive working relationships with all levels of staff and the Board. 
• Lived experience engaging with people from Black, Indigenous, and other communities of color.
• Willingness to be flexible as business priorities and needs change. 
• Highly curious individual who loves learning new things and solving problems.
• Contributes to a healthy workplace and organization.

WHAT WE OFFER YOU:

The salary for this position is $50,000. Bat Conservation International offers a competitive compensation package with an organizational culture that supports staff well-being and professional development. Benefits include: Generous paid vacation and sick time; 401(k) plan with employer match; Health, dental, and vision insurance plan.

If you have 70% or more of the desired qualifications, we encourage you to apply. Individuals interested in this position should send their resume and cover letter no later than May 24, 2021. Bat Conservation International is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce and committed to promoting inclusion and equity in its community.