Job Description

Baum Hedlund is seeking a Front Office Coordinator to join our team. We’re an AV rated plaintiffs’ personal injury law firm located in Westwood. We pride ourselves in having a great work environment with an upbeat staff. Ideal candidates will have a customer service mindset and are excited to make Baum Hedlund a welcoming and productive office environment for team members and visitors.

This is a full-time, in office position. Normal working hours are Monday through Thursday 9:00 a.m. to 5:30 p.m. and Friday 8:30 a.m. to 5:00 p.m. RESPONSIBILITIES

• Act as first point of contact and provide reception coverage for guests and employees ensuring a friendly environment
•  Answer, screen, and direct phone calls to staff; take messages and schedule appointments as needed
• Receive package and courier deliveries and distribute items accordingly
• Responsible for ordering office supplies
• Restock snacks and beverages as needed
• Assist with meeting set-ups and breakdowns and ensure conference rooms are properly equipped
• Provide assistance in coordinating seasonal office and off-site events
• Perform basic filing and recordkeeping as needed

QUALIFICATIONS

• Proficient in Microsoft Office Suite
• Excellent communication skills
• Demonstrate resourcefulness and taking initiative, as well as professionalism and grace under pressure
• Must be detail oriented with the ability to manage multiple projects simultaneously, establish priorities, work independently and handle interruptions and proceed with objectives with minimum supervision

BENEFITS

• Medical, Dental, & Vision with competitive coverage options
• Life and long-term disability insurance coverage options
• Generous paid time off
• 401k