Job Description

As the OFFICE & TRADE SHOW COORDINATOR, you will provide support to ensure the efficient and smooth operation of the organization, as well as manage all aspects of all US tradeshows and other events. The successful candidate must have the ability to work independently on projects, from conception to completion. Responsibility for events includes logistical planning of larger tradeshows, as well as smaller sponsorships and meetings.

If you are looking to take an exciting step forward in your career, this could be the role for you!

OFFICE COORDINATOR

• Complete a variety of administrative tasks to support the efficient operation of the organization
• Manage company credit card program, including requests for new cards, records maintenance, monitoring credit limits, etc.
• Manage company car fleet, car insurance issues and insurance claims, car assignments, and registrations.  Oversee car maintenance program. 
• Manage rental car and EZ Pass programs
• Maintain sufficient inventory for office supplies, break room, janitorial supplies, etc., reordering as necessary
• Pick up mail from Post Office, sort, check repetitive invoices, and distribute mail. 
• Monitor company generic mailbox and redirect emails to appropriate individuals within the organization
• Manage assignment/record maintenance of various keys used on-premises, including keys to fleet cars
• Participate in meetings with the General Manager, as needed.
• Communicate with German parent company

TRADE SHOW & COMPANY EVENTS COORDINATOR

• Planning for trade show participation, including planning and coordinating all logistics and deliverables for packaging industry trade shows, specifically space selection, housing and staff registration, service orders, shipping and receiving of exhibit materials - B+S machines
• Manage customer giveaways (SWAG), show materials (pop-up booth, table throws, and showcases)
• Collaborate with external vendors and internal personnel to source and schedule services, including installation and dismantling of exhibits, electrical, insurance, and booth furnishings
• Work with German headquarters and sales team to determine which products are to be exhibited in the booth; source and coordinate shipment of the products
• Coordinate booth and travel schedules for our US team members attending larger shows and events
• Attend the larger shows to supervise set-up and tear-down.
• Manage the inventory of all trade show marketing assets and strategize to ensure the availability of marketing assets for future shows
• Pack and ship trade show properties to shows, meeting all deadlines
• Assist with company lunches, annual parties, and picnics

Other duties may be assigned, as needed.

Qualifications

• Excellent communication and interpersonal skills
• Proven organizational and time/project management skills
• Outstanding attention to detail
• Negotiating skills
• Proficient in the use of office equipment
• Excellent computer skills and an aptitude to learn new computer applications.
• At least 5 years of successful experience in a similar position, supported by excellent references

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Business acumen, sound judgment, superior work ethics, and tactful work style to competently handle all tasks
• Ability to work with minimal supervision in an organized manner
• Experience as a pro-active team player, flexible, dependable, professional attitude
• Discretion in confidential matters, tactfulness, trustworthiness, dependability, resourcefulness, and decisiveness with good judgment
• Willingness to help others while able to complete own tasks efficiently and on time

Computer Skills:

To perform this job successfully, an individual should be experienced in working with MS Word, Excel, PowerPoint, Outlook, internet research, and data management.

Language Skills:

• Excellent written and verbal communication skills in English are required, and secure in grammar and writing style
• Knowledge of German a plus
• Ability to write routine business reports, correspondence, BoD resolutions, etc.

Education/Experience:

High School Graduate or equivient (GED), Bachelor's degree is a plus or a minimum of 5+ years’ experience in a similar role.

Additional Information

HOURS: M-F, 8:00 am - 12:00 pm and 12:30 pm - 4:30 pm. Overtime is possible.

POSITION TYPE:  This is a full-time, non-exempt/hourly position.

BENEFITS: We offer medical and dental plans (company pays 83% of the premium for employees and eligible dependents); company-paid short-term and long-term disability plans, company-paid life insurance and AD&D plan; voluntary vision plan; voluntary life and dependent life plans at discounted group rates; a 401k retirement plan with a 4% company match, company paid holidays and generous a PTO plan.

Should you meet the above requirements and qualifications and feel like this position seems like a perfect fit for you, please submit your resume and a cover letter along with your annual salary expectation.

BAUSCH+STROEBEL’S US HEADQUARTERS IS LOCATED IN NORTH BRANFORD, CT 

WWW.BAUSCH-STROEBEL.COM

Bausch + Stroebel is an Equal Opportunity Employer  (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic.

M/F/D