Job Description

Job Description

STAFF ACCOUNTANT

ABOUT BAY AREA ENVIRONMENTAL RESEARCH INSTITUTE

Bay Area Environmental Research Institute (BAERI) is a growing, non-profit organization dedicated to promoting and conducting research in science, particularly atmospheric and space science. Since its establishment in 1993, BAERI has become well recognized nationally for its significant contributions to various fields of scientific research. BAERI’s clientele include various federal government agencies, and BAERI has had a long-standing collaborative relationship with NASA. BAERI’s research and program leadership activities with NASA include work with both the Earth Science and Space Science Divisions at NASA Ames Research Center in Mountain View. BAERI has developed and maintained an outstanding reputation for its project management, financial reporting, and program and partnership development capabilities as well as for its resourcefulness in providing expert scientists, researchers, and support staff for mission-critical Agency projects.

The Bay Area Environmental Research Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, pregnancy, sexual orientation, age, citizenship, marital status, disability, medical condition, gender identity, protected veteran status, or any other legally protected status. If you have a disability that requires accommodation, please let us know by sending a request to the Human Resources Office at baerihr@baeri.org

THE OPPORTUNITY FOR STAFF ACCOUNTANT
BAER is expanding its accounting capacity to meet new demands. The Staff Accountant will be instrumental in shaping the development of BAERI’s accounting capabilities. This position offers a meaningful opportunity for the successful candidate to be actively involved in the management of core, company-level financial data to support BAERI’s mission to improve the understanding of basic climate processes and how they impact global ecosystems as well as other specialized areas of research. Our business operations are unique, and this position demands a high-quality level of customer service, accuracy, efficiency, and integrity. The position will be based in our administrative offices located within the NASA Research Park at NASA Ames Research Center in Mountain View.

THE POSITION

The Staff Accountant will handle many of BAERI’s day-to-day financial operations and will help the financial team by working to fulfill BAERI’s fiscal reporting requirements, performing a variety of accounting tasks, and supporting our finance unit including payroll. The staff accounting duties include but are not limited to accounts payable, accounts receivable, month- end processing and account reconciliations. The Staff Accountant will be the primary bookkeeper for BAERI and will be responsible for journal entries and adjustments. This position addresses tight deadlines and a multitude of accounting activities including general ledger maintenance, financial statement reporting, annual audit preparation, and support for budget and forecasting activities.

Compensation includes a competitive base salary along with health insurance benefits (including medical, dental, prescription drug, vision, disability, and life insurance benefits), eleven paid holidays annually, a generous vacation and sick-time accrual policy, an employer-funded 403b defined-contribution plan, and eligibility for optional participation in a 403b tax-deferred-annuity plan.

RESPONSIBILITIES & ESSENTIAL DUTIES

Responsibilities include:

• Prepares all contract billings monthly by program

• Collates back-up documentation for monthly invoices (monthly contract billings)

• Responsible for accounts receivable

• Prepares aging reports

• Liaise with vendors and follow-up on late accounts

• Helps to prepare for annual audits

• Routinely conducts reconciliation of balance sheet accounts to ensure accuracy

• Monthly credit card reconciliation

• Monthly bank reconciliation

• Assists month-end and year-end close

• Assists monthly journal entries

• Assists with tax-related issues such as issuance of 1099’s

• Maintains accounting filing systems (e.g. contracts, receipts, W-9’s, etc.)

• Supports the BAERI Finance team with other projects as assigned

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting or Finance preferred

• Three to five years’ experience in Accounting or Finance

• QuickBooks experience is a must

• ADP experience preferred

• SAP Concur experience is a plus

• Proficiency in Microsoft Office products (Excel, Word)

• Strong accounting and analytical capabilities

• Excellent organization skills, attention to detail, and ability to effectively manage multiple competing priorities with minimal supervision

• Willingness to be flexible and adaptable to change

• Able to work as a team player

ADDITIONAL DETAILS

BAER Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, pregnancy, sexual orientation, age, citizenship, marital status, disability, medical condition, gender identity, protected veteran status, or any other legally protected status.

If you have a disability that requires accommodation, please contact BAERI Hr at baerihr@baeri.org