Job Description

Bay Cities Paving & Grading, Inc., a growing heavy construction company, based in Concord, with 50+ years of stability has an opening for a full time Administrative Assistant Receptionist. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction. General Description: Welcomes visitors by greeting them, in person or on the phone, and directing them appropriately; answering or referring inquiries; maintaining telecommunication systems; supporting the accounting office as needed. Essential Duties:

· Operate Multi-Line Phone System

· Pick up mail (company vehicle), date stamp and distribute

· Order kitchen and office supplies for all company locations

· Maintains office equipment

· Claims Administration – log, track, follow up and draft denial letters

· Accounts Payable support – match tags, data entry, etc.

· Log and scan Subcontractor Contracts

· Request and verify Bay Cities’ Project Certificates of Insurance

· Create and track Preliminary Notices

· Support general office needs

The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position. Work Experience: Must have 3 years prior Reception/Administrative experience Education: College graduate preferred Skills: Proficient skills in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Data Entry This is a full time hourly, 40hour/week position offered at a competitive hourly rate. Bay Cities is an Equal Opportunity, At Will Employer. We offer an excellent benefit package (health, dental and vision). 100% of employee and 75% of dependent premiums are paid by employer. We also offer Life Insurance, a 401K Plan, vacation and sick leave.

NOTICE TO STAFFING AGENCIES

Bay Cities Paving & Grading, Inc. and its subsidiary (Bay Cities Excavators, Inc.) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Bay Cities, including unsolicited resumes sent to a Bay Cities mailing address, fax machine or email address, directly to Bay Cities employees, or to Bay Cities’ resume database will be considered Bay Cities property. Bay Cities will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. BAY CITIES WILL CONSIDER ANY CANDIDATE FOR WHOM AN AGENCY HAS SUBMITTED AN UNSOLICITED RESUME TO HAVE BEEN REFERRED BY THE AGENCY FREE OF ANY CHARGES OR FEES. Agencies must obtain advance written approval from Bay Cities’ recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. BAY CITIES WILL NOT PAY A FEE TO ANY AGENCY THAT DOES NOT HAVE SUCH AGREEMENT IN PLACE. Agency agreements will only be valid if in writing and signed by Bay Cities’ Human Resources Representative or his/ her designee. No other Bay Cities employee is authorized to bind Bay Cities to any agreement regarding the placement of candidates by Agencies.

Company Description

Bay Cities provides full service for road and freeway projects from paving to sanitary, storm and water work. By owning and maintaining its own equipment, Bay Cities is able to mobilize quickly and perform emergency work when time is of the essence. With a core of key managers and field personnel, Bay Cities has been able to produce quality work year after year. Today, Bay Cities employs approximately 250 workers, is a BART-certified Minority Owned Business, and has been recognized by the San Francisco Business Times as the largest Latino-owned business in the East Bay. Bay Cities work in the public sector includes work for such entities as Caltrans, Bay Area Rapid Transit, the Port of Oakland, the San Francisco International Airport and other local agencies including school districts. In the private arena, Bay Cities work has encompassed private schools, hotels, business parks, commercial developments, churches, subdivisions, and storage facilities. In both public and private work, time is of the necessity and Bay Cities has established a record of working with Owners to complete projects on-schedule and within budget.