Job Description
Bay Cities has an opening for a Project Assistant for our main office in Concord, California. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction. GENERAL DESCRIPTION: The Project Assistant position is an integral part of each Project Team. This person will work directly with the Contract Administrator, Project Manager, Engineer and field staff to:
ESSENTIAL DUTIES:
Collect, organize, and review Daily Extra Work Reports (DEWRS) in a timely manner
Create Extra Work Bills and reconcile for accuracy
Collect, track, and process Certified Payroll from Subcontractors/Vendors on a weekly basis; reconcile any delinquent or inaccurate certified payroll issues
Process Bay Cities Certified Payroll to project owners or General Contractors
Request Supplier Releases on a monthly basis and track all conditional and final releases
Set up document tracking log and directory per project
Collect and track Subcontractor documents (current insurance, Union Status Letters, supplier releases, etc.)
Create new project information packets, subcontracts, and purchase orders
Provide professional written and verbal communication to project owners, General Contractors, Subcontractors, and material vendors as needed
Provide back up for Receptionist
The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.
WORK EXPERIENCE: 1-3 years prior construction administration experience preferred.
EDUCATION: College Graduate.
SKILLS REQUIRED:
Proficient skills in:
Microsoft Word
Microsoft Excel
Microsoft Outlook
10 Key Touch
This is a hourly position offered at a competitive rate.
BAY CITIES IS AN EQUAL OPPORTUNITY, AT WILL EMPLOYER.
We offer an excellent benefit package (health, dental and vision). 100% of employee and 75% of dependent premiums are paid by employer. We also offer Life Insurance, a 401K Plan, vacation and sick leave.
NOTICE TO STAFFING AGENCIES
Bay Cities Paving & Grading, Inc. and its subsidiary (Bay Cities Excavators, Inc.) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Bay Cities, including unsolicited resumes sent to a Bay Cities mailing address, fax machine or email address, directly to Bay Cities employees, or to Bay Cities’ resume database will be considered Bay Cities property. Bay Cities will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. BAY CITIES WILL CONSIDER ANY CANDIDATE FOR WHOM AN AGENCY HAS SUBMITTED AN UNSOLICITED RESUME TO HAVE BEEN REFERRED BY THE AGENCY FREE OF ANY CHARGES OR FEES. Agencies must obtain advance written approval from Bay Cities’ recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. BAY CITIES WILL NOT PAY A FEE TO ANY AGENCY THAT DOES NOT HAVE SUCH AGREEMENT IN PLACE. Agency agreements will only be valid if in writing and signed by Bay Cities’ Human Resources Representative or his/ her designee. No other Bay Cities employee is authorized to bind Bay Cities to any agreement regarding the placement of candidates by Agencies.
Company Description
Bay Cities provides full service for road and freeway projects from paving to sanitary, storm and water work. By owning and maintaining its own equipment, Bay Cities is able to mobilize quickly and perform emergency work when time is of the essence. With a core of key managers and field personnel, Bay Cities has been able to produce quality work year after year. Today, Bay Cities employs approximately 250 workers, is a BART-certified Minority Owned Business, and has been recognized by the San Francisco Business Times as the largest Latino-owned business in the East Bay. Bay Cities work in the public sector includes work for such entities as Caltrans, Bay Area Rapid Transit, the Port of Oakland, the San Francisco International Airport and other local agencies including school districts. In the private arena, Bay Cities work has encompassed private schools, hotels, business parks, commercial developments, churches, subdivisions, and storage facilities. In both public and private work, time is of the necessity and Bay Cities has established a record of working with Owners to complete projects on-schedule and within budget.