Office Administrator

Bay Park Organics Cooperative, Inc.

Office Administrator

San Diego, CA
Full Time
Paid
  • Responsibilities

    Job Summary

    Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry.

    In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below:

    Please, NO CALLS to the store regarding employment - all communication will be done via email . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly.

    All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for.

    **** If you do have previous work experience in the cannabis industry, please make sure to provide a detailed work history somewhere within either your email or resume** .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered.

    The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources.

    Responsibilities and Duties

    Responsibilities include, but are not limited to:

    • Manage day-to-day office operations
    • Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization
    • Check voicemails, taking necessary notes, and directing calls/messages accordingly
    • Assist with new hire orientation, new hire paperwork, termination paperwork etc.
    • Answer incoming calls, screening appropriately, and directing them to the necessary person
    • Assist Office Manager in daily business activities as requested
    • Opening and distributing mail
    • Ensure all invoices/bills are coded properly and given to C.O.O/Controller
    • Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis
    • Assisting in decorating venue for all holidays and schedule staff as needed
    • Assist with punch edits for payroll processing
    • Coordinate invoice transfer to accountant and filing thereafter
    • Filing weekly invoices, updating manager minutes and agendas
    • Keeping bulletin boards, white boards, and monthly calendars up-to-date
    • Weekly memos, schedules, weekly promotions and other important staff information
    • Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock
    • Keeping office clean and organized coordinating with cleaning crew
    • Ensuring all charge backs are done:
    • Ensure they are handled by proper manager and returned on time
    • Update Managers of task list and project updates
    • Assist with audits: payroll, taxes, insurance etc.

    Qualifications and Skills

    Qualifications:

    · Prior administrative experience preferred

    · Must have proficient computer experience/ knowledge of Microsoft Office Suite

    Skills and Attitudes:

    · Must have excellent communication, customer service, and organizational skills

    · Must have a positive, outgoing attitude

    · Must be detail-oriented

    · Must be able to work independently as well as with a team

    · Must be willing to take on new challenges

    · Must be able to follow directions thoroughly

    Education:

    · High School Degree or equivalent required

    Physical Requirements:

    · Must be able to sit for up to 8 hours at a time

    · Must be able to lift at least 50 pounds safely and properly

    · Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability

    · Requires visual acuity

    · Must be able to work nights, holidays, and weekends

    Job Type: Full-time

    Salary: $13.00 /hour