Job Description

PART TIME HR GENERALIST/ADMINISTRATOR

It takes many people, a lot of support, dedication, and cooperation for a small business to survive 40 years in today’s marketplace. Some team members have been with us for 10, 20, even 30+ years and we gratefully acknowledge our staff’s contribution to the success of the company. Founded in 1981, THE BEARD MARINE GROUP is now the largest marine air conditioning, refrigeration, and watermaker sales and service company in the Southeastern United States. Our company employs nearly 50 associates and operates a fleet of fully stocked service vehicles with 24-hour dockside service. We have offices in Fort Lauderdale and Palm Beach, Florida, and Savannah, Georgia, USA.

THE BEARD MARINE GROUP has an in-house, immediate PART TIME opening at its headquarters in Fort Lauderdale, Florida, for an experienced Human Resource Administrator. The position will require approximately 25 hours per week, with flexible days and times.

This is an HR department of one and we require a hands-on, confident, experienced self-starter to follow-through on all applicable laws, company rules and record keeping, as well as keeping current on new laws and regulations – implementing new changes or updates as needed or required, especially in these COVID-19 pandemic times.

RESPONSIBILITIES GENERALLY INCLUDE, BUT ARE NOT LIMITED TO:

• Process weekly payroll using Paylocity for three separate corporations (approx. 45 employees)
• Administer pre-employment processes such as drug testing, background investigations, and reference checks; execute company’s drug-free workplace policy; primary record keeper of employee records and personnel files, I-9’s, W-4’s.
• Launch and process new hire electronic onboarding; conduct new-employee orientations at headquarters to ensure employees gain an understanding of company procedures, benefits plans, and enrollment provisions.
• Reconcile monthly billings from insurance providers. Review billings for accuracy, code and advance for payment. Complete reports for management as requested.
• First point of contact for all personnel and HR related queries. Guide other departments by researching and interpreting HR policy; applying observations and recommendations to operational issues. Assist with employee engagement and morale activities. Answer general employee questions regarding policies, procedures and benefits.
• Administer health and benefit plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the 401(k) and COBRA administrator for the company.
• Develop, implement, and administer new company wide learning management and performance management program system for all levels of staff.
• Regularly coordinate with management and effectively communicate to team members throughout the organization new policy updates, events, safety concerns, etc. and to listen to the attitudes of employees.
• Handle employee complaints; conduct investigations; representing the organization at hearings. Conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors. Training managers to coach and discipline employees.
• Assist with planning and strategy of company events and functions.
• Manage annual open enrollment period during 1st quarter of each year. Arrange for distribution of plan summary materials and required notices, assist with communicating changes to employees and arrange for onsite representation by providers. Conduct employee presentations. Process changes within deadlines.
• Coordinate and assist with the ACA and ERISA benefits reporting requirements.
• Act as a resource for payroll/HR contacts to ensure their understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions as appropriate.

REQUIREMENTS:

• HR CERTIFICATION REQUIRED (PHR, SHRM-CP, SPHR)
• 5 YEARS MINIMUM EXPERIENCE IN HR
• Experience with HRIS systems; Experience in Paylocity a plus
• Advanced verbal and written communication skills are a must
• Ability to work well independently and complete tasks with minimal supervision; strong sense of urgency and must demonstrate initiative
• Strong knowledge of HR functions: employee development and relations, staffing, compensation, benefits, training
• General knowledge and understanding of employment law
• Ability to handle confidential information in a discreet, professional manner
• Computer literate with payroll software, internet browsers, MS Outlook, Excel and Word
• Bi-Lingual English/Spanish a plus

Position reports to the Controller, but will have frequent interaction with all departments.

We are a Drug Free Work Place and require a clean criminal record. Our company is an equal opportunity employer. If you meet our requirements, we encourage you to send us your resume.

http://www.BeardMarine.com