Job Description

 AP & PAYROLL ANALYST

Location: Berkeley, CA

ABOUT US

Headquartered in Berkeley, CA, Bellwether Coffee is a venture-backed, high-growth tech company working hard—alongside other game-changers—to positively transform the coffee industry, making it more accessible and sustainable for our planet and our communities. We’re a diverse team of coffee industry veterans, entrepreneurs, engineers, technicians, human-centered designers, and people-focused rule-breakers who have a passion for making the “impossible” a reality.

WHAT WE DO

Our revolutionary electric, ventless, zero-emissions commercial coffee roaster uses clean technology and does not require gas lines or expensive ventilation. It’s the most consistent and controllable roaster available, the lowest carbon footprint commercial roaster ever made, and was designed by coffee people who want a better future for coffee roasting. Our roasting platform allows Bellwether customers to easily and responsibly source green coffee from incredible coffee farms around the world, expertly roast using artisan-crafted roast profiles (or create their own), and share fresh, delicious coffee just the way their customers like it.

ABOUT YOU

You are a crucial member of the team. You’re an integrity-driven person who enjoys solving problems, rapidly adapts to change, and thoughtfully shares your progress and ideas with the team. You have a sense of urgency with everything you do without compromising quality and detail. You’re naturally empathetic and deeply committed to the equitable treatment of all people everywhere. 

ABOUT THE POSITION

As our accounts payable and payroll analyst, you will be responsible for the company’s full-cycle AP and payroll processes. Reporting to the Director of Accounting and working closely with our People & Culture team, you will serve as a key business partner to employees and vendors and ensure accuracy, timeliness, and compliance. You will also assist in other accounting functions such as general ledger entries, government/tax filings, and other tasks assigned by your manager.

SUCCESS IN THIS POSITION IS PERFORMING THE FOLLOWING KEY RESPONSIBILITIES: 

• Process Accounts Payable full-cycle transactions on a timely and accurate basis
• Code transactions to the correct accounts and correct period in the ERP system
• Oversee expense reporting and serve as the primary point of contact to employees about this process and Abacus reporting tool
• Process biweekly/twice-monthly payroll for the company using ADP platform
• Coordinate with the People & Culture team to capture accurate and timely personnel updates
• Manage time card submission and approval process and follow up with managers on questions and issues
• Ensure timely and accurate data transfers between ADP and general ledger, benefits platforms, and other systems
• Assist with preparing, filing, and paying periodic sales tax filings and maintaining tax-exempt certificates
• Record monthly accrual journal entries and complete other accounting projects and tasks, as assigned

QUALIFICATIONS 

• 2-3 years of Accounts Payable experience
• 1+ year(s) of experience processing multi-state payroll 
• Strong and comprehensive computer skills, including Excel and ERP
• Experience with cloud-based accounting, specifically QuickBooks Online, Bill.com or similar bill payment platform and Abacus or similar expense platform
• Experience processing payroll using ADP 
• Impeccable organizational and time-management skills
• Commitment to quality and accuracy
• The highest degree of integrity and confidentiality
• Excellent communication and interpersonal skills
• Self-motivated, with a strong work ethic and a positive attitude
• Ability to multitask, work under pressure, meet deadlines, and thrive in a high-growth work environment

PREFERRED

• ERP implementation experience
• Bachelor’s degree in Accounting or Business

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, gender, sexual orientation,

pregnancy, national origin, ancestry, age, marital status, physical or mental disability, genetic information, medical condition, veteran

status, or any other class protected by local, state, or federal law.

Company Description

We’re a venture-backed, high-growth tech company working hard—alongside other game-changers—to positively transform the coffee industry, making it more accessible and sustainable for our planet and our communities. We’re a diverse team of coffee industry veterans, entrepreneurs, engineers, technicians, human-centered designers, and people-focused rule-breakers who have a passion for making the “impossible” a reality.