Job Description

About the Opportunity

The Benefits & 401(k) Analyst administers Solaris Energy's employee benefits and 401(k) programs and serves as the primary point of contact for benefits-related inquiries for employees based in Houston. The role also acts as a resource to field-based HR representatives who support benefits for the broader employee population, providing structure and consistency across a decentralized HR support model. This position works closely with Payroll to ensure benefits deductions and 401(k) contributions are processed accurately and transmitted on time.

Essential Functions

Benefits

• Administer health, dental, vision, life, disability, and voluntary benefits Plans directly for Houston-based Executive and administrative employees; including enrollments, changes, terminations, and qualifying life events.
• Serve as the go-to resource on benefits for field-based HR representatives who support the broader employee population, providing consistent guidance, plan interpretation, and escalation support across a decentralized HR model.
• Build and maintain standard processes, communication plans, talking points, and response guides so field HR representatives have confidence to handle routine benefits questions consistently, wherever employees are located.
• Be the escalation point when field HR reps hit something outside their depth and coordinate directly with carriers to resolve them.
• Support open enrollment execution: build the timeline, prepare materials for all employees, align with field reps ahead of enrollment, and troubleshoot errors as they surface.
• Reconcile benefits invoices against enrollment records each month and resolve discrepancies with carriers.
• Coordinate leaves of absence and disability claims with carriers and HR business partners.
• Maintain compliance documentation and support ACA, ERISA, HIPAA, and COBRA administration.
• Travel to field offices in Louisiana and Tennessee to support local HR representatives in person, including benefits fairs and enrollment periods.
• Support benefits integration during mergers and acquisitions, including plan mapping, harmonization of coverage, and enrollment transitions for employees.

401(k) & Recordkeeping Coordination

• Serve as the day-to-day link between SAP Success Factors, UKG payroll, and Empower 401(k) administration, ensuring employee deferral and employer match/profit-sharing amounts are withheld correctly each pay cycle.
• Transmit contribution and census files to Empower on schedule each pay cycle, including new-hire eligibility feeds and deferral change files.
• Reconcile funded contributions against payroll deductions each cycle and resolve discrepancies before they compound across pay periods.
• Troubleshoot and resolve file transmission errors or rejected records with Empower.
• Track eligibility timing and confirm auto-enrollment/auto-escalation actions post correctly in payroll.
• Coordinate loan, hardship withdrawal, and distribution requests between employees, payroll, and Empower.
• Support annual compliance testing and Form 5500 preparation by pulling and validating payroll data as requested.
• Maintain accurate beneficiary designation records in coordination with Empower.

Payroll

• Back up and support the payroll team as necessary for bi-weekly processing, including reviewing timesheets, deductions, and benefits-related adjustments.
• Audit the feed between benefits and payroll systems and correct errors before they hit a pay run.
• Help resolve payroll questions that touch benefits, like leave pay or deduction corrections.

Qualifications

Experience/Education

• 5+ years of hands-on benefits administration experience.
• Some direct payroll experience is required.
• Working knowledge of ACA, ERISA, HIPAA, and COBRA.
• Experience working across a multi-site or decentralized HR structure preferred.
• A strong communicator who can explain benefits clearly to people with very different levels of understanding.
• Willing to travel to field sites as needed.
• Careful and organized when handling sensitive employee data.
• Solid Excel skills for reconciliation and reporting.
• Experience with UKG Ready for payroll or time and attendance (preferred).
• Experience administering a 401(k) plan through Empower (preferred).
• Experience with SAP SuccessFactors, particularly Employee Central (preferred).
• Background supporting a field-based workforce, such as energy, utilities, construction, or similar.
• PHR, SHRM-CP, or CPP certification a plus.

Key Skills and Qualifications

• Exceptional communicator – direct and transparent, skilled problem-solver with proven success in building coalitions and avoiding conflicts
• Total ownership mentalit y – proactively identifies and removes obstacles across numerous ongoing tasks
• Independent thinker – provides original thoughts and constantly asking "how can we do this better"
• Innovative thinker – willingness to consider novel solutions and ability to adapt to change
• Desirable teammate – impeccable character, humility, and collaborative
• Relentless – aspires to contribute and achieve his/her full potential

Additional Information

Our CREATORS Culture
At Solaris, we believe that staying true to our core beliefs improves our decision-making, productivity and is key to our individual and collective achievements. Combining your innovative thinking with our core values that encourage C ommunication, R ecognition, E ntrepreneurship, A ccountability, T eamwork & T ransparency, O wnership, R esults and S afety, we become CREATORS.

We value your hard work, integrity, and commitment to the Solaris “First in Service & Innovation” culture through competitive pay and benefits packages and ongoing career development.

• Competitive compensation packages
• Medical, Dental & Vision benefits
• Disability Insurance
• Company paid Life and AD&D insurance with supplemental offerings
• Company matching 401(k) retirement plan
• Paid time off, including 10 paid holidays
• Career Progression
• Tuition Reimbursement

This job overview is not all inclusive. In addition, Solaris reserves the right to amend this job overview at any time. Solaris is an Equal Opportunity Employer.

Why Solaris Join a company at the forefront of the energy infrastructure buildout powering data centers and industrial growth. We offer competitive compensation, benefits, and opportunities to grow alongside a high-performing team.