SUMMARY: The Office Administrator will support BetaWest's Accounting team in a cross-platform support role. Reporting to the Senior Vice President & Office Manager, the Office Administrator will gain experience with a wide variety of operations, accounting practices and administrative duties. ESSENTIAL DUTIES AND RESPONSIBILITIES This is not an exhaustive list and as other duties may be assigned from time to time. Office Administration - Check the office mail and scan/distribute electronically daily - Prepare & send UPS packages and USPS Certified mail as necessary - Pickup invoices and checks delivered to clients - Maintain copy room, equipment & printers - Order and stock office supplies - Pickup packages for Betawest - Act as office Fire Warden - Act as liaison with building management - Request building access & parking cards for staff - Monitor Betawest main line voicemail and return or forward calls - Prepare & send agenda for monthly meeting - Maintain BW Outlook calendar and send meeting invites as requested - Assist IT department with onsite troubleshooting Cash Disbursements - Mail checks via USPS or via UPS when requested - Verbally confirm wire instructions for new vendors - Attach wire posting advices in Yardi once completed - Prepare and/or review monthly draws as requested by Sr. Accountants - Issue 1099s annually Banking - Download and file banks statements by the 2nd day of month end - Complete monthly bank reconciliations in Yardi - Consolidate bank recs with bank statements - Download & file analysis statements monthly - Deposit checks within one day of receipt Records Maintenance - Electronic filing of all monthly, quarterly and annual property reports - Keep inventory of IT equipment issued to staff - Track employee's holiday credits - Maintain records of secured documents - Compile packets for all taxes sent Certified mail - Complete yearly Secretary of State Filings - Prepare annual personal property tax filing Other - Serve as backup for accounts payable - Assist with various special projects as needed - Monthly Yardi Transaction Graph - Download, save, print & mail documents obtained during diligence - Email or mail monthly lease statements