Job Description

 ABOUT THE AUTHOR:

 Jay’s background is unique and his requirements reflect his background.

Jay is a semi retired lawyer and CPA in his 80s. The information being processed and monetized is the sum total result of his life’s experiences

In addition to his experiences as   a lawyer ,   a CPA, and   a judge, he is a marathon athlete who has raced in almost 100 cities, 20 + countries  and 7 continents and is also an avid scuba diver .

 His professional  and vacation  travels have taken him to 153 countries. He speaks some Spanish, some Portuguese, and some German.

He has authored 13 books and numerous articles and starting as a solo lawyer, built an international  law firm  of 70 people, leading to high level meetings and conferences throughout the world including 2 meetings with U.S.Presidents in the White House and a Paqpal audience in the Vatican. He has lectured and taught throughout the United States and the world.

He is also the inventor of a wheelchair.

 JOB DESCRIPTION:

We are looking for an Office Assistant to join our team in Beverly Hills. The Assistant will be responsible for providing administrative support in the following ways:

·       Proficient in MS Office including Word, PowerPoint, Mail

·       Proficient in Mac

·       Able to read and follow up on author’s hand written corrections and changes

·       Able to work in both a virtual and a physical ambience

·       Able to understand and utilize multiple social media platforms

·       Able to maintain office equipment and systems including printers, scanners, and simpler computer problems

·       Able to coordinate with other team members electronically

·       Ability to photoshop with images from the internet and photographic sources utilizing adobe and GINMP

·       Ability to imagine and create images to accompany content

·       Understand and work with author through multiple drafts and revisions of the same or similar material

·       Exhibit patience and desire to teach when asked the same or similar questions over a period of time (especially “how to” questions concerning computer usage.)

·       Enjoy email and telephonic contact with “clients”

·       Able to store and recover both electronic and paper information

·       Able to “call for help” after reasonable attempts to solve a problem.

·       Willing to review existing information electronically stored to become more familiar with “on hand” research previously done by others.

·       Able to absorb and understand new areas of research and responsibility

·       Works collaboratively and participate in cross-disciplinary teams with colleagues

·       Able to immediately record and maintain a “to do” list of undone or periodically required assignments

·       Able to “self start” and timely finish assignments without continuous supervision

·       Must be aware of  time deadlines for both self and others

·       Willing to explore and learn in previously unfamiliar areas

·       Be a problem solver, more interested in fixing a problem than affixing fault or blame for something that was not successful

·       Be proactive in pointing out faults  or problems with existing problems

·       Be aware of, and work within ,U.S. English language punctuation and vocabulary

·       Be willing to spell check and correct work before submission .

·       Not interpret criticisms of work product as being personal criticisms of themselves.

·       Understand that hearing or vision limitations in some instances may require repetition of communication

·       Assignments will rarely be urgent , but when they are , cooperation in meeting time deadlines , is important.

·       Increases in responsibility maybe accompanied by increases in compensation.

·       Constructive  disagreement and dissent is welcome. ( pointing out both a problem and a potential solution), but only in addition to and not instead of doing the task assigned

·       Podcast experience

QUALIFICATIONS:

·       High School diploma or GED and college (preferred)

·       Extensive knowledge of administrative support procedures and office equipment.

·       Strong written and verbal communication skills.

·       Strong multi-tasking and problem-solving skills.

·       Good organizational skills.

·       Must be willing to sign an NDA for special projects

·       Social Media Proficiency and proven ability to network on social media

·       Photoshop skills (either Adobe or GIMP)

·       Ability to lift 10-15 lbs for occasional errands

·       Punctual to work