Under the general supervision of the Facility and Safety Manager, the Emergency Preparedness Coordinator is responsible for providing guidance to the organizations Incident Command Structure during the time of crisis, and to coordinate Bienvivir/CASA disaster preparedness and response plan in accordance with both state and federal regulations. The Emergency Preparedness Coordinator is responsible for conducting test, emergency service drills and participant exercises with local officials and with first responders to conduct training activities to test the Emergency Management Plan (EMP).

RESPONSIBILITIES:

Emergency Management Plan:

1. Annually reviews Bienvivir and CASA Bienvivir Emergency Management Plan and makes recommendations for revisions to appropriate approving body.

2. Chairs and staffs the Emergency Management Committee.

3. Knowledge of office equipment, to include personal computers and copiers.

4. Develops incidents after action reports and makes sure that centers are adhering in conduct monthly drills. Areas of improvements noted on After Action Reports will be added on EMP and Coordinator will assure staff are trained accordingly. Knowledge of Microsoft applications, to include Word and Excel.

5. Ensures that all emergency operating procedures are understood by Incident Command Structure (ICS) and staff by conducting annual training during new employee orientation, staff, and supervisors meetings. Good verbal and written communication skills.

6. Investigates opportunities and apply for external funding opportunities, if available.

7. Participates as a member in the El Paso Regional Health Care Coalition Meeting (BoarderRAC) in monthly meetings. Will apprise the Emergency Management Committee on update or changes that are under development with the city emergency management system.

Training and Audit

1. Audit department to assure that they are adhering to developed policies and procedures and adhering to committee recommendation on areas of improvement noted on After Action reports and recommendations. Good interpersonal skills and good problem solving skills.

2. Conducts risk and threat assessments and keeps local officials informed on Bienvivir disaster mitigation, response, and recovery procedures.

3. Provides technical assistance and audits to contracted agencies in the development or modification of their emergency preparedness, response and recovery plans to assure that they are adhering to both state and federal regulations.

4. Annually conduct Bienvivir/CASA Bienvivir Hazard Vulnerability Analysis for each site to assist in the development of new CMS annual requirements: Table Top Exercise and Full Scale Exercise.

5. Conduct/Evaluate/Test Bienvivir’s/CASA EMP Plan by conducting annual Table Top and Full Scale Exercise. Develop After Action Reports for each exercise and maintain records for Bi-annual CMS Audit and or official review.

6. Develops, implements, maintains and trains staff on Bienvivir and CASA Bienvivir Emergency an effective emergency management training and exercise program for staff.

Facility Key/Access Control System

1. Maintain and monitor key/access control data relevant to: key issuance, key replacement, specific locations, key holders, and accountable budget. Ability to handle confidential information appropriately.

2. Responsible for the issuance and control of all keys/access cards, as well as the control and maintenance of lock cylinders and lock systems. Keeps records of all lock cylinders and key holders at all facilities.

3. Maintain and monitor key/access control database utilizing the computerized key control database that is centralized, protected, efficient system for recording, storing and accessing key control data.

Required Skills Required Experience

QUALIFICATIONS / REQUIREMENTS:

1. Bachelor’s Degree in Business Administration, Public Health, Emergency Management, Homeland Security or other relevant field; OR Associate’s Degree with one to two years of related experience in emergency preparedness.

2. Completion of FEMA courses IS-100, IS-200, IS-700 and IS-800, is preferred.

3. Must Possess excellent written and verbal communication and have experience in Project Management and working with the public.

4. Knowledge of, and experience with, Emergency Management policies and procedures development.

5. Must Possess excellent written and verbal communication and have experience in Project Management and working with the public.

6. Knowledge of the Standard English spelling, prescribed format, grammar, and punctuation.

7. Must have strong skills in Microsoft Office suite, to include Word, Excel, and PowerPoint.

8. Must have strong organization skills and strong time management skills.

9. Must be detail-oriented.

10. Bilingual English/Spanish preferred but not required