Job Description

JOB PURPOSE:​

To manage and control inventory costs, audit and budget, manage office supplies, audit and budget payroll and payroll expenses, assist in management of vendors and vendor contracts, prepare and invoices and estimates for customers, facilitate tax filings with CPA, bank account reconciliation, expenses entry, project management, accounting report preparation.

ESSENTIAL RESPONSIBILITIES:

• Leadership and direction

▪ Demonstrate ethical and professional conduct in all aspects of the business

▪ Report to the management daily, weekly, monthly, quarterly and annually on a proposed expense budget, implementation of the action plan to achieve budget goals, vendor management and other developments

▪ Analyze previous year budget and recommend changes

▪ Attend trainings to develop relevant knowledge and skills to promote the success of the business

▪ Assist in the development of Key Performance Standards for staff and evaluate the payroll staff’s performance

▪ Ensure efficient business operations

• Financial Management of entities owned or desigated by management

▪ Continuously evaluate all parameters of expense structure per market to improve and/or maintain cost structure and efficiencies

▪ Prepare and report expense structure measures and enhancements per market to the owner, and/or Managing Partner weekly and to the management monthly and yearly

▪ Develop a market budget for expenses and utilize the budget to enhance the practice’s cost savings

▪ Set monthly and annual budget of expenses per market; supplies, office supplies, payroll, etc.

▪ Educate staff regarding changes to meet budget objectives

▪ Attend all meetings with outside contractors and other vendors

▪ Prepare and submit accounting files and documents yearly to CPA

▪ Create year end reports

▪ Finalize and report year end accounting

▪ Report accounts receivable daily, monthly and yearly

▪ Reconcile bank accounts in Quick Books

▪ Reconcile expenses in Quick Books

▪ Reconcile payment in Quick Books

▪ Account for daily billing activity

▪ Manage all refunds and/or credits

▪ Create and maintain a revenue allocation report for all aspects of entities income

▪ Create and maintain an expense allocation report for all aspexts of entities expenses

▪ Create and maintain an inventory budget per product, per vendor

▪ Manage and reconcile payroll using current payroll management system

▪ Post all payroll expenses in Quick Books

▪ Create and assist with employee questions and concerns regarding 401(k) accounts and assist in ensuring accurate and timely contributions are made to the 401(k) accounts

▪ Work on a weekly basis with management to manage all vendor expenses

▪ Manage and report all aspect of customer SLA agreements

▪ Audit all bank accounts

• Human Resources

▪ Manage and interact with various organizations, vendors, and clients on behalf of Brandt Cook

▪ Know and apply policies of the business in a consistent and fair manner

▪ Fosters positive relationships with the customer, vendors and all other staff members

▪ Assist management in delegation of work and staff hours

▪ Interact with onsite staff on a daily basis

• Health Insurance Portability and Accountability Act (HIPAA) and Protected Health Information (PHI)

▪ Work with management to maintain compliance standards, educate and assure staff is abiding by such standards and report to management compliance with all aspects of HIPAA Privacy and Security and HITECH requirements

▪ Work with management to ensure business is acting in compliance with HIPAA Privacy and Security and HITECH requirements

• Operations

▪ Evaluate and make recommendations to management to maintain, evaluate, re-negotiate each payer and vendor contract on a yearly basis

▪ Work with management to help ensure all equipment that requires licensing is in compliance with all applicable regulations and all the practices’ licenses are renewed

▪ Work with management to audit and catalogue all software and hardware as well as setup a software licensing system or evaluate products that are specifically designed to maintain IT intellectual property

▪ Setup coporate compliance and security auditing procedures both physical and virtual

• Safeguard the entities’ confidential information

• Other duties as assigned

POSITION REQUIREMENTS:

• Bachelor’s Degree in Accounting required; Master’s Degree in Business, Finance or Accounting preferred;

• CPA preferred

• Accounting and management experience required

• Experience with budget development and management preferred; experience with implementation and evaluations of budgets is required

• Experience in business finance required

• Experience with inventory controls, management and evaluation for business expenses required

• Regulatory and accreditation compliance experience preferred

• Proficiency in Microsoft Office Suite is required

• Proficiency in QuickBooks is required

• Human Resource experience preferred

Company Description

Since 1997, BigThumb has established itself as a leading IT/MIS technology solutions provider assisting clients in increasing productivity, revenues, and efficiencies by improving their business processes, and planning for corporate expansion utilizing state of the art technology. Our extensive management experience, in combination with an even stronger IT background, enables our clients to achieve significant advantages over their competition and peers through planned IT initiatives.