Benefits:

401(k)

Opportunity for advancement

Paid time off

Training & development

Location: Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities:

Provide administrative and clerical support across departments

Handle employee onboarding, HR documentation, and ADP/payroll processing

Manage job scheduling and dispatching through platforms like Jobber

Process and track invoices, purchase orders, and vendor payments

Communicate with clients in a professional and timely manner via phone and email

Assist with reporting, database entry, and file management

Translate documents and support bilingual communication (Spanish/English)

Support day-to-day office tasks, ensuring everything runs efficiently

Requirements:

Bilingual in English and Spanish (spoken and written) – required

2+ years of administrative support or office management experience

Strong written and verbal communication skills

Working knowledge of ADP, HR practices, and basic payroll functions

Experience with Jobber or similar scheduling/invoicing software – a plus

Excellent customer service skills

Proficient in Microsoft Office Suite and Google Workspace

Highly organized with the ability to multitask and meet deadlines

Discretion with confidential information

What We Offer:

Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)

Paid time off and holidays

Opportunity to grow within a supportive and fast-paced company

Positive and bilingual-friendly work environment