Job Description

Job Description

** Summary of Responsibilities**

• Generate and send invoices to clients accurately and promptly.
• Record payments received and reconciled discrepancies in billing.
• Maintain detailed records of invoices, payments, and billing-related transactions.
• Address customer inquiries and resolve billing issues in a timely and professional manner.
• Follow up on overdue accounts and coordinate with collections agencies as needed.
• Ensure the billing systems are up-to-date and accurate, making any necessary adjustments or corrections.
• Assist with the preparation of financial reports and analyses as required.
• Collaborate with other departments to ensure smooth billing processes.
• Adhere to company policies and procedures related to billing processes.
• Review and update all the drivers list and all documents from drivers weekly.
• Invoice to customers daily and attach bills of lading and all necessary customer requested documentation
• Photocopy all bills of lading and attach to load sheet
• Send out PODs with Invoices as requested by Customers. Some invoices are mailed; others are sent by email and require documents to be scanned.
• Ensure all Repair Receipts are provided to the Maintenance Manager
• Update Drivers List
• BOL review for correct information
• Review previous day Load Summaries vs the POD for invoicing
• File & organize all original paperwork
• Performs other duties as required
• Follow all directions from your immediately Supervisor

** Required Skills and Attributes:**

• Transportation industry knowledge and experience an asset (i.e. shipping/receiving, scheduling, freight negotiations and regulatory requirements)
• Customs knowledge and experience an asset
• Advanced computer skills - Outlook, Excel, Word. Quick Books and Various Dispatch Software.
• Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times
• Able to work well under pressure and flexible and able to deal with change
• Strong attention to detail, very organized, with excellent multi-tasking and problem-solving skills
• Excellent customer service/communication skills
• Strong work ethic and positive team attitude.

Company Description

Logistic Hauling Company catering to the oil field service industry.

Company Description

Logistic Hauling Company catering to the oil field service industry.