The law offices of Marshall Dennehey, a leading defense firm, is seeking a Billing Coordinator with 2+ years of legal billing experience for its Philadelphia, PA office.

Position Summary:

The Billing Coordinator works with different legal departments to ensure accuracy of invoices, correspond with clients to follow up on outstanding payments and resolve billing related issues.

RESPONSIBILITIES:

• Process pre-bills and ensure clients are billed correctly for legal services.
• Work with billing attorneys, paralegals and their assigned administrative assistants.
• Prepare and submit invoices following the Firm's guidelines and billing procedures.
• Issue invoices and distribute them electronically or by mail.
• Correspond with clients, answering questions and resolving issues.
• Follow-up on outstanding payments and reconcile account discrepancies.
• Identify and resolve billing issues, both in paper format and e-billing format.
• Maintain and update records.
• Perform other related duties as assigned.
• If submitting is part of the billing duties, ensure proper submission of invoices on website, add submission date to Aderant. If rejected, remove date. Record reasons for non-submission into Aderant.

REQUIRED SKILLS:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to perform multiple tasks effectively and efficiently.
• Ability to work both independently and collaborate in a team.
• Ability to function well in a high-paced and at times stressful environment.
• Capable of making timely, independent decisions.
• Must have strong knowledge of billing and financial concepts.
• Strong use of keyboard shortcuts: 10 keys.
• Proficient with Microsoft Office Suite, especially Microsoft Word and Microsoft Excel.

EDUCATION AND EXPERIENCE:

• High school degree or its equivalent.
• Minimum 2 years' experience in Legal Billing, including website invoice submission.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Firm offers a sound future, competitive salary and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V

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