Benefits:

Simple IRA

Bonus based on performance

Flexible schedule

Opportunity for advancement

Paid time off

Position Overview

We are seeking a highly organized and detail-oriented Billing Coordinator / Accounts Payable & Accounts Receivable Specialist to support the financial and administrative operations of our growing company.

This role is responsible for managing customer billing, accounts payable, accounts receivable, payment processing, collections, vendor communications, account reconciliations, and maintaining accurate financial records. The position plays a key role in ensuring the accuracy and efficiency of our accounting processes while providing exceptional internal and external customer service.

The ideal candidate is dependable, proactive, highly organized, and capable of managing multiple priorities while maintaining confidentiality, accuracy, and professionalism.

This position is well suited for someone with experience in accounting support, bookkeeping, accounts payable, accounts receivable, billing administration, or construction office operations.

Schedule: Monday – Friday, 9:00 AM – 5:30 PM

Starting Pay & Benefits

$24.00 – $32.00 per hour based on experience

Benefits

Weekly direct deposit payroll

Simple IRA

Life Insurance

Short-Term Disability

Paid Time Off (PTO)

Paid Holidays

Performance-based bonuses

Company-sponsored events

Please note: Group health insurance is not currently offered.

Job Responsibilities

Accounts Receivable & Billing

Generate and distribute customer invoices accurately and timely

Monitor outstanding customer balances and follow up on past-due accounts

Process customer payments and maintain accurate payment records

Reconcile customer accounts and resolve billing discrepancies

Communicate professionally with customers regarding invoices, payments, and account status

Assist with collections efforts while maintaining positive customer relationships

Accounts Payable

Review, verify, and process vendor invoices

Ensure invoices are coded and entered accurately into accounting systems

Schedule and process vendor payments in accordance with company procedures

Reconcile vendor statements and resolve payment discrepancies

Maintain positive relationships with suppliers and vendors

Track subcontractor documentation and W-9 forms as needed

Accounting & Financial Support

Assist with month-end reconciliation processes

Maintain accurate digital and physical accounting records

Support job costing and expense tracking

Assist with financial reporting and account analysis

Work closely with management to ensure accurate financial information

Support audit preparation and documentation requests

Administrative Support

Maintain organized filing systems and company records

Assist with document management and administrative projects

Coordinate with internal departments regarding billing, payments, and account activity

Support process improvements to increase efficiency and accuracy

Required Qualifications

Strong attention to detail and accuracy

Excellent organizational and time management skills

Ability to manage multiple priorities and deadlines

Strong written and verbal communication skills

Professional customer service and phone skills

Proficiency with Microsoft Word, Excel, Outlook, and other office software

Ability to maintain confidentiality and handle sensitive financial information

Experience with accounting software and financial systems

Preferred Qualifications

QuickBooks experience preferred

Construction industry experience preferred

Associate degree in Accounting, Finance, Business Administration, or related field preferred

1–2 years of experience in Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Accounting Support, or related administrative roles

Company Information

Located in Menomonee Falls, Wisconsin, Wisconsin Home Improvement and Wisconsin Insulation Services is a family-owned and operated business with roots dating back to 1938.

Wisconsin Insulation / Wisconsin Home Improvement Co. LLC N60W14416 Kaul Ave. Menomonee Falls, WI 53051 262-345-9922

www.whiinsulation.com

Job Type: Full-time Pay: $24.00 – $32.00 per hour based on experience