Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Billing Coordinator – Multi-Entity Focus

We are seeking a detail-oriented Billing Coordinator to manage billing operations across multiple companies. This role is focused exclusively on preparing and issuing accurate invoices, coordinating with internal departments, and maintaining organized financial records. The ideal candidate will be highly organized, proactive, and comfortable working in a fast-paced, multi-entity environment.

Key Responsibilities:

Generate and issue timely and accurate invoices for multiple companies and business units.

Coordinate with accounting, operations, and project teams to ensure billing data is complete and accurate.

Maintain organized billing schedules and ensure adherence to billing deadlines.

Track and verify billing details against contracts, customer agreements, and supporting documentation.

Set up and manage customer accounts across various platforms or accounting systems.

Address and resolve internal billing questions or discrepancies promptly.

Reconcile billing records with accounting entries and assist with monthly close processes.

Maintain updated billing files and documentation for audit readiness.

Assist with process improvement and standardization across entities.

Qualifications:

High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, business, or related field preferred.

Experience with billing, accounts receivable, or administrative accounting support—ideally across multiple entities.

Strong understanding of billing workflows and basic accounting principles.

Proficiency in Microsoft Office, especially Excel; experience with accounting or ERP software a plus.

Exceptional organizational skills and attention to detail.

Ability to manage multiple priorities and deadlines efficiently.

Strong verbal and written communication skills.

Ability to work independently and collaborate with cross-functional teams.