Job Title: Billing Coordinator

Location: New York

Reports To: Revenue Manager

Department: Finance

FLSA Status: Non-Exempt

9:30 a.m. – 5:30 p.m.

(Tue-Thurs Onsite and Monday & Friday Remote)

Prepared and Approved By: Associate Director, HR

Prepared Date: 3.16.2026

Job Summary: The Billing Coordinator is responsible for assisting the Revenue Manager

with managing the operational and fiscal activities of the Billing area. These

responsibilities include assisting in the development of procedures to improve the

operating quality and efficiency of the area, acting as a point of contact for clients/ E-Billing

vendors to the extent related to the issuance of invoices.

Responsibilities/Duties

The Senior Billing Coordinator is responsible for all the following:

Assist Revenue Manager with the timely and accurate processing of client bills.

Ensure that controls are adhered to relating to setup of new matters, to prevent data and

distribution errors.

Complete write off requests with AR Coordinator.

Backup up AR Coordinator

Resolve complex client requests relating to bill formats and charges as related to client

agreements

Complete all daily audit requests

Complete all new employee setups in accounting system

Complete all daily conflict checks

Assist with month-end and year-end closing duties

Provide Controller and Accountants with weekly billing report

Communicate and respond to inquiries from e billing vendors, partners, employees and

Firm management.

Issue monthly e billing status schedule

Qualifications and Skills

Bachelor’s degree or equivalent

Minimum of 3 to 5 years of billing experience within law firms

Proficiency with MS Suite software such as Outlook, Word, particularly in Excel. Knowledge

of 3E Elite is required; Ebilling hub.

Excellent client service and listening skills, with the ability to exercise sound, independent

judgment under minimal direct supervision

Excellent written and oral communication skills

Strong organizational, analytical and time management skills, as well as the ability to

multi-task within a high pace environment

Must be resourceful, detail oriented and proactive to the needs of the Firm with the ability

to maintain information accurately

Flexibility to adapt to all work situations and work varied hours

Strong attention to detail

High level of proficiency with 3E

EEO Statement

The firm is an Equal Opportunity Employer and will consider all applications without

regards to race, sex, age, color, religion, national origin, veteran status, non-disqualifying

physical or mental disability, sexual orientation, gender identity, genetic information or any

characteristic protected by law.