Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Advance Fleet Services is looking for a motivated and detail-oriented Billing Specialist to join our growing team.

Welcome to Advance Fleet Services, your premier fleet service provider and truck center. With decades of experience and a team of highly skilled technicians, Advance Fleet Services LLC offers employees the opportunity to build a rewarding and long-term career.

Job Summary

The Billing Specialist will perform specialized clerical and administrative duties related to office operations and heavy-duty truck and trailer repair billing. This role is responsible for supporting department managers and employees, assisting with daily office operations, and helping ensure accurate and timely customer billing.

The ideal candidate is highly organized, detail-oriented, professional, and capable of working in a fast-paced environment while maintaining accuracy and excellent customer service.

Job Responsibilities

Provide administrative support to the management team and service personnel

Ensure accurate and timely billing for completed repair orders and services

Prepare and send reports to managers as needed

Maintain billing records, files, and confidential business information

Utilize Microsoft Excel, Word, and Office 365 for daily tasks and reporting

Answer incoming calls, direct inquiries, and take accurate messages

Assist customers with billing questions and direct concerns to the appropriate personnel

Support daily office operations, including filing, mail distribution, and document management

Coordinate meetings, schedules, and prepare documents or handouts as needed

Assist with ordering office supplies and miscellaneous office errands

Maintain a clean, organized, and efficient office environment

Work closely with management to support a productive and cohesive office team

Required Skills & Qualifications:

Organizational Skills

Strong ability to manage tasks, schedules, and priorities efficiently

Ability to maintain accurate records and an organized work environment

Communication Skills

Excellent verbal and written communication skills

Ability to communicate professionally with staff, customers, and vendors

Problem Solving

Ability to identify issues and resolve them efficiently

Strong decision-making and critical-thinking skills

Time Management

Ability to prioritize responsibilities and meet deadlines in a fast-paced environment

Attention to Detail

Strong accuracy in reviewing billing information and maintaining records

Commitment to quality and precision in all tasks

Adaptability

Ability to manage changing priorities and unexpected challenges

Willingness to learn new systems, tools, and office procedures

Preferred Qualifications

3–5 years of billing or administrative office experience

Experience in the trucking, fleet, diesel repair, or automotive industry is a plus

Proficiency in Microsoft Office 365, Excel, and Word

Strong customer service skills

Why Work at Advance Fleet Services?

No matter what role you play, you are an important part of the Advance Fleet Services team.