Job Description

Support the daily billing and collections operations for SOCOTEC's TC&A (Technical Consulting & Advisory) sector. This position is responsible for processing invoices, managing accounts receivable, and ensuring accurate and timely billing in compliance with company policies. The Billing Specialist reports to the Operations Manager and collaborates closely with Project Managers and the billing team.

_ Key Responsibilities_

Billing & Invoice Processing

• Set up new projects in the system, including approved budgets, billing terms, rate tables from contract documents, and obtaining Certificates of Insurance
• Generate and send monthly invoices to clients with required backup documentation
• Prepare invoice backup documentation including Lien Waivers and other required forms
• Upload invoices and documentation to client portals as required
• Communicate with clients regarding payment portals and provide necessary documentation such as W9's

Collections & Cash Application

• Monitor accounts receivable aging and follow up on outstanding invoices
• Send AR reports and statements to Project Managers and clients as needed
• In coordination with the collections team, maintain updated comments on AR statuses and client issues
• Apply cash receipts and research payments from unknown sources
• Collaborate with Accounting to reconcile variances during the cash application process

Contractor Invoice Management

• Process and verify accuracy of contractor invoices for inclusion on SOCOTEC invoices
• Follow up to ensure timely payment to contractors in accordance with contract terms

Project Support

• Follow up with employees and managers to support timely timesheet submissions and billing
• Generate ad hoc reports for Project Managers as requested
• Provide Project Summary reports and AR Statements to support Project Managers

Qualifications

_ Qualifications_

• Associate's or Bachelor's Degree in Accounting, Finance, or related field preferred
• Three or more years of billing, accounts receivable, or related accounting experience
• Experience in a professional services, multi-company environment, especially within an A/E construction environment, preferred
• Experience with Deltek is a plus
• Strong Excel skills required
• Knowledge of standard contract terms, including hourly, lump sum, and not-to-exceed billing arrangements
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently, take initiative, and manage multiple priorities
• Strong communication skills for interfacing with clients, Project Managers, and team members
• Problem-solving ability to research and resolve billing and payment discrepancies
• Perform all other duties as assigned by your manager
• 4 days a week in office presence

Additional Information

For more information, please visit www.socotec.us

Job Type: Full-Time

All your information will be kept confidential according to EEO guidelines.

Socotec is an equal opportunity employer committed to diversity and inclusion in the workplace.

SOCOTEC is an Equal Opportunity Employer.