Benefits:

Competitive salary

Health insurance

Paid time off

Opportunity for advancement

Benefits/Perks

Competitive Compensation

Careers Advancement

Job Summary

We are seeking a dependable and detail-oriented Billing and Office Assistant to join our team and support our daily office operations. This role requires hands-on experience with billing, including AIA Billing and QuickBooks, as well as strong administrative skills. The ideal candidate is organized, efficient, and comfortable managing both financial and office related tasks. Note: You have to be experienced in AIA billing and QuickBooks to apply for this job.

Key Responsibilities Billing and Accounting Support

Prepare and submit invoices, including AIA G702/G703 billing forms (required)

Enter and Manage financial Data in QuickBooks (required)

Track outstanding invoices and follow up on payments

Maintain organized records and ensuring accuracy of billing data

Reconcile invoices and assist with basic bookkeeping tasks

Office & Administrative Support

Handle Daily office tasks including filing, data entry, and document management

Maintain and update company records and systems

Provide general administrative support to the team

Qualifications

High school diploma/GED required, some college preferred

Previous experience in billing and office assistance preferably in a commercial/residential construction (minimum of 3 years)

Proficiency in QuickBooks and invoicing systems

Experience with account payables and receivables

Experience preparing AIA G702/G703 billing applications for payments (required)

Skilled in Microsoft Office, Excel, Adobe ,and Outlook.

Ability to manage multiple tasks and meet deadlines

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Preferred

Experience in the construction or contracting Industry

Familiarity with job cost tracking

Work Environment

In-office position

Team-Oriented environment