POSITION SUMMARY

Provides assistance and support to the InterTech Business Park Executive Director and the BRF Controller in an administrative function

ESSENTIAL FUNCTIONS

Responsibilities include but not limited to:

Maintains a presence at the front desk to greet staff, tenants, students, guest and visitors.

Monitor internal and exterior cameras.

Sets up and breaks down meetings.

Answers phones and routes calls to appropriate recipients.

Sorts and distributes US mail, overnight packages, and interoffice mail in a timely manner. Maintains log of each package received. Delivers USPS mail and overnight packages to USPS Main Post Office and/or Overnight Mail locations. Distributes accounts payable mail for processing and approvals as required.

Picks up, delivers, and distributes mail and other documents (including off-site BRF locations and third parties); adds postage to BRF mail.

Maintains postage machine, troubleshoots and requests service for office equipment.

Prepares and submits work orders, maintains log of work orders to make sure all work is done satisfactorily and in a timely manner.

Maintains petty cash and postage stamps.

Assists with inventory additions, reporting, and data entry.

Performs some courier duties between multiple offices as needed.

Orders and maintains inventory of office supplies to include copier paper, coffee and eating utensils.

Orders office supplies for employees.

Enters electronic requisitions in Microix for multiple departments as needed.

Works in MIP to prepare and deliver monthly invoices to InterTech tenants.

MINIMUM QUALIFICATIONS AND EDUCATION REQUIREMENTS

High School diploma or equivalent with general office experience. Experience or knowledge of Accounts Receivables and general accounting experience preferred. Strong computer skills are required.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

Able to demonstrate strong personal effectiveness skills including integrity and trust, problem solving, decision making, organizational effectiveness and results orientation.

Able to communicate effectively verbally and in writing. Able to listen effectively and clarify information.

Able to manage time effectively and handle multiple priorities. Able to work accurately, paying attention to detail.

Able to work with confidential information appropriately, professionally, and discretely.

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills or abilities and to possess the necessary physical requirements with or without the aid of mechanical devices to safely perform the essential functions of the job.