Job Description

  STRONG MICROSOFT AND EXCEL BACKGROUNDS, ATTENTION TO DETAIL, TIME MANAGEMENT AND ORGANIZATIONAL SKILLS, ABILITY TO WORK WITH A TEAM AND ALONE

SUMMARY:

Creates, organizes, prints, copies, scans, binds, and stores submittal documentation such as engineering drawings, specifications and schedules, and proposal requirements, to ensure customer contract requirements are met.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Acts as liaison between project managers, customers, automation specialists, field resources, and CAD to prepare submittal documentation.
• Generates test documentation to meet internal and external testing requirements.
• Follows established processes for gathering documentation required for submittal preparation.
• Gathers information for submittals and verifies documentation with engineering. Obtains quotes, supporting documentation, and specifications.
• Enters data, scans, prints, and copies as required for submittal preparation.
• Assembles and binds submittal documentation.
• Reviews and verifies project documents for format compliance with submittal requirements and completion.
• Confers with account managers, project managers, engineers, operations, CAD supervisor, and others to specify submittal documents needed, coordinates schedules, and prepares documents.
• Recommends improvements to document appearance and templates. Provides input to streamline document production and assembly.
• Assists other employees and users with document software and hardware troubleshooting.
• Occasionally proofreads submittal documents upon request from project managers and engineers.

COMPETENCY:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Designs work flows and procedures.
• Project Management - Coordinates and completes projects on time and budget.
• Technical Skills - Exhibits good technical skills and shares expertise with others.
• Customer Service - Responds to requests for service and assistance while meeting commitments.
• Teamwork - Gives and welcomes feedback. Contributes to building a positive team spirit.
• Written Communication - Able to read and interpret written information.
• Cost Consciousness - Conserves organizational resources.
• Ethics - Treats people with respect and upholds organizational values.
• Organizational Support - Follows policies and procedures. Completes administrative tasks correctly and on time.
• Adaptability - Manages competing demands.
• Attendance/Punctuality - Is consistently at work and on time.