Job Description

This job is located in Tarentum, PA USA

We are looking for an Executive Assistant

COMPENSATION IS BASED UPON EXPERIENCE

Essential Functions and Responsibilities

Provides executive support and completes a broad variety of administrative tasks for the Executive and Management Teams including coordinating an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

· Communicate meeting agendas and record meeting minutes as requested

· Schedules and oversee conference room booking

· Assists in office buildout and workplace development

· Manages outlook schedules for the Executive and Management Teams

· Participates in event planning and acts as chairperson for Party Planning Committee

· Plans, coordinates and ensures the schedule is followed and respected. Provides “gatekeeper” and “gateway” roles, creating a win-win situation for direct access to the Executive Team’s time and office.

· Provides a bridge for smooth communication between the office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

· Works closely and effectively with the Executive Team and Management Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a ‘barometer” having a sense for the issues taking place in the work environment, keeping the Executive Team updated.

· Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.

· Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Executive Team’s ability to effectively lead the company.

· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

· Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

· Arranges travel and accommodations for executives, managers and staff

· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

· Performs additional duties as assigned by executives.

· Performs other related duties as assigned.

·

Required Skills and Abilities

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Able to type a minimum of 50 words per minute.

· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Experience and Education

· High School Degree required, College Degree or equivalent preferred

· 3+ years of experience preferred

Company Description

Blackburn's is a growing durable medical equipment and pharmacy services provider who is always seeking qualified, dedicated individuals to add to its team atmosphere. Our team strives to provide the best support and services to our customers .Established in 1936 as an independent community pharmacy, Blackburn's Physicians Pharmacy, Inc. (d/b/a BLACKBURN’S) has evolved into an award-winning comprehensive provider. We provide medical equipment, supplies and pharmaceuticals for the healthcare market, serving hospitals, nursing homes, physicians’ offices, wound care centers, home care and individuals. Our team strives to provide the best support and services to our customers and we in return will provide a rewarding career with stability and the potential for growth.