Position Summary:

The Human Resources Administrative Assistant position handles a variety of duties within the HR Department, with the primary responsibility of ensuring employee records are accurate and up-to-date. This position reports directly to the HR Manager.

Essential Functions:

• Facilitating and providing administrative support within the onboarding and performance management functions

• Processing I-9 forms for all new employees and ensuring data is entered and processed in a timely manner for compliance purposes

• Responding to employment verification requests for current and past employees via phone, e-mail or fax correspondence

• Keeping employee records up to date by entering any changes related to name, address, phone number, W-4 dependents, etc. into HR system of record

• Assisting employees in gaining access to Greenshades program to print check stubs, W2’s and to make changes to personnel data on file

• Accompanying the HR Manager during investigations for record keeping and training

• Answering and properly routing phone calls from employees and customers and directing them to the appropriate manager or providing assistance if needed

• Being initial point of contact to intake employee relations issues

• Preparing management binders and training materials for meetings

• Ordering office supplies for all Corporate employees

• Updating phone lists and distributing to all Corporate employees

• Assembling new hire welcome packages including employee uniforms and important paperwork related to employment and ensuring prompt delivery to the stores

• Monitoring inventory of employee uniforms and ordering more items when necessary

• Must be able to assist in backgrounds and other areas of the HR Department (cross-trained)Qualifications/Requirements (Education/Training/Experience/Abilities):

• Must be adept to problem solving, including being able to identify issues and resolve them in a timely manner

• Must possess strong interpersonal skills and have the ability to exhibit empathy towards employees and customers

• Must be able to communicate clearly in English, both written and orally, as to communicate with employees, members or the HR management team, and in group presentations and meetings

• Must be able to efficiently read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information

• Must be able to prioritize and plan work activities as to use time efficiently

• Must be organized, accurate, thorough and able to monitor work for quality

• Must be dependable, able to follow instructions, respond to management direction, and must be willing to improve performance through management feedback

• Must be proficient with computers and have experience using Microsoft Word, Excel, Outlook and PowerPoint

• Associate Degrees in HR and/or 1-2 years of HR admin or related field experience required

• Bilingual in Spanish and English strongly preferred

It is the policy of Blake’s Lotaburger, LLC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Blake’s Lotaburger, LLC will provide reasonable accommodations for qualified individuals with disabilities