Department: Accounting
Status: Full-time, 80 hrs per pay period
Shift: M-F; Days; hours will vary with the needs of the department
POSITION SUMMARY:
The Payroll Specialist responsibilities are varied and require a thorough knowledge of payroll processes in accordance with company, state, and federal policies and regulations. The Payroll Specialist position is responsible for preparation, verification and processing of bi-weekly payroll for approximately 450 employees. These responsibilities include reviewing and processing time records, coordinating and processing payroll, preparing paychecks, tax filings and payments, answering payroll inquiries, processing benefit payments, preparing special checks as directed, annual W2, 1094-1095 and 1099 preparations and filings, distributing payroll reports and maintaining payroll files. Additional responsibilities include implementing established control procedures to ensure accuracy and timeliness of reporting and analysis procedures. Provides departmental administrative support as needed. Employees may be assigned to specific areas of responsibility but will cross-train in other areas within the accounting department.
ESSENTIAL FUNCTIONS:
Manages the processing of bi-weekly payroll, including time and attendance reconciliation, check preparation, benefit payments, tax payments, W2, 1094-1095 and 1099 preparations and filings
Participates in the management of electronic timekeeping module, including troubleshooting, manager support and maintenance of scheduling timekeeping and reporting needs
Manages data entry and balancing of employee payroll deductions, garnishments, insurance premiums, etc while working closely with Human Resources
Accurately processes and balances various employee benefit spreadsheets
Accurately processes and balances bi-weekly payroll deductions to appropriate vendors or departments
Reconciles daily data entry of cash to deposits, coordinating corrections with source departments
Manages billing and collection of client accounts receivable
Manages billing and collection of miscellaneous charges
Processes the monthly employee in-house group coverage for input into payroll
Maintains high degree of accuracy and time management in all areas
Assists with preparation of schedules for annual financial and Medicare audits
Assists with special reports or projects as needed
Provides administrative support for the Accounting department as needed
JOB SPECIFICATIONS:
Skills: Demonstrated expertise in creating and maintaining spreadsheets required (intermediate level) Accurate keyboarding at 50 WPM, Ten-key by touch, Must be detail-oriented and able to effectively multi-task in a high volume, fast-paced environment, Communication skills in English; reading, writing, clear concise speaking, Basic computer literacy and ability to effectively learn new software programs required, Must be able to work with highly confidential information and have strong retention skills
Education: High school diploma or equivalency required, Associates Degree in Business or Accounting or equivalent college experience preferred
Experience: Minimum of two (2) years accounting / payroll experience
Supervised by: Accounting Manager