Department: Human Resources
STATUS: Full-time; 72-80 hours per pay period
SHIFT: Days; Monday – Friday 8:00am – 4:30 pm
POSITION SUMMARY:
The HR Assistant ensures the departments efficiency is provided through timely and accurate clerical support, along with positive customer service interactions consistent with BGH policies, procedures and Mission, Vision and Values Statement.
ESSENTIAL FUNCTIONS:
Provides reception and delivery of excellent customer service skills when greeting all visitors and Bonner General Health staff
Responsible for answering and routing incoming phone calls, filing, copying, scanning, faxing and provides basic clerical support for the Human Resource functions
Responsible for the development and maintenance of personnel records, ensuring compliance with Federal, State and DNV requirements
Responsible for daily filing of documents and maintaining the personnel files
Responsible for ordering and maintaining office supplies and printed material for the department
Responsible for monthly State New Hire reporting, etc
Responsible for providing back up for employee recruitment. Responsibilities may include doing reference checks, scheduling interviews, preparing offer authorizations, and job postings
May provide backup to the Education department for education database enrollments
May work with HR Generalist on benefit enrollment
May be assigned to present benefit program details to new employees and answer general benefit questions
Responsible for obtaining Primary Source Verification on all required employee licenses and/or registrations
Maintains database and runs reports for management related to employee performance evaluations and license renewals
Coordinates the selection process for the Employee of the Month
Responsible for making new employee badges and replacements
Prepares new employee and benefit packets and keeps adequate copies of all benefit, employee and HR forms on hand
Assists with designing, developing, and maintaining of Human Resources forms
May assist with some payroll processes as assigned
Effectively communicates with diverse populations, both verbally and in writing; responsible for establishing and maintaining healthy interpersonal relationships with all staff members
Must be highly effective at problem solving techniques, and have an utmost regard for human decency, fair treatment and confidentiality
Other essential functions as outlined in the job description
SKILLS: Accurate keyboarding of at least 45 wpm; Intermediate skill level with Microsoft Word and Excel; Requires strong internal and external customer service skills; Knowledge of employment laws and regulations, Highly effective time management skills and ability to multi-task in a fast-paced environment; Attentive to details.
EDUCATION: High school diploma or equivalent
EXPERIENCE: Minimum of two (2) years of Human Resources or clerical office experience required, or equivalent combination of education and experience
PHYSICAL DEMANDS: Physical Demands of position are listed in job description
SUPERVISED BY: Chief Human Resources Officer, day to day duties supervised by HR Generalist