Benefits:

401(k)

Bonus based on performance

Competitive salary

Job title: Bookkeeper / Administrative Assistant

Workplace type: Remote

Location: Hunterdon County, NJ

Job type: Part-time or Full-Time

Avid Trails, LLC, a fast-growing national trails, bike park and outdoor recreation design-build firm is seeking a reliable, organized and motivated administrative assistant & bookkeeper to manage general office duties, administrative and financial tasks.

While traditional bookkeeping and admin tasks are central to this role, we are eager to hire an individual who is driven to grow with our organization by taking on important tasks such as financial analysis, project P&Ls, cost savings analyses, employee logistics and more. We are most interested in candidates that can help our business evolve by improving systems, fully leveraging QuickBooks Online Advanced and thinking creatively about opportunities to streamline processes.

We are open to both part-time and full-time candidates based on experience and your ability to impact the business positively. Proximity to our Lambertville, NJ location is valuable as some local errands and in-person meetings with ownership may be required but not critical to the role.

Responsibilities

Bookkeeping / Financial:

Manage full bookkeeping operations via QuickBooks Online (Advanced)

Setup, maintain and utilize QuickBooks Online Projects to track project budgets, income, expenses and profitability

Proactively manage all Accounts Receivable and Accounts Payable operations including invoicing and bill pay

Weekly payroll processing via ADP

Collaboration with CPA for QB reconciliation, year end prep, reporting and tax preparation

Regular financial analysis, company & project P&Ls and cashflow projections

Administrative / Operations:

Manage insurance policy administration including General Liability, Professional Liability,Workers Comp, Inland Marine and employee Health Insurance.

Request and provide Certificates of Insurance (COIs) for new clients / projects

Work with owners to review new contract documents, ensure compliance and set up client / vendor profiles, billing systems, etc.

Assistance with managing and administering ADP 401k program for employees, including new employee setup, eligibility communications, assisting employees as needed

Maintain, develop and/or improve systems for employee time tracking, expense tracking, receipt submissions, expense reimbursements, vacation requests and other similar administrative tasks.

Vendor and sub-contractor setup including collecting W9s, insurance certificates and other key information

Maintain up-to-date employee information such as contact information, compensation details, vacation time, sick days and so on

Assist owners and project managers with travel and logistical tasks such as employee rental housing, air travel and rental vehicles

Set up and maintain State Business Registrations as needed

Research and assist with applying / obtaining professional licensure in new states or municipalities as needed

Manage software subscriptions including account credential tracking, payments, etc.

Weekly local errands: pick up mail and make bank deposits (negotiable based on candidate location)

Qualifications

3+ years experience in bookkeeping and administrative role

Demonstrated proficiency in QuickBooks Online platform

Demonstrated proficiency with basic financial analysis and reporting

Proficiency with Microsoft Office or Google Business Suite

Ability to use common platforms required for position including Gmail, Google Calendar, Dropbox, ClickUp, Zoom, and ADP

Flexible work from home options available.