Job Description

Job Description

Job Title: Bookkeeper/Administrative Assistant
Company: Challoner & Associates, LLC – Engineering & Surveying
Location: 201 Main Street, Toms River, NJ 08753
Hours: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch); Possible part-time, Monday/Wednesday/Friday
Compensation: $25 to $30 per hour

Position Overview:
Challoner & Associates, LLC is a small, fast-paced engineering and surveying firm seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to support our team of three engineers/surveyors. This role requires excellent clerical and office management skills, with a strong emphasis on QuickBooks Pro and the ability to thrive in a busy, casual office environment.

Key Responsibilities:

· Manage all bookkeeping functions using QuickBooks Pro, including maintaining accurate financial records, managing accounts payable and receivable, payroll, invoicing, and reconciling monthly bank statements and resolving any discrepancies

· Maintain organized and accurate digital and paper filing systems

· Answer phones/record messages, handle outgoing/incoming mail, and provide front-desk support

· Type and process proposals, reports, and land use applications

· Track project schedules and deadlines; Schedule appointments, and calendar management

· Order and maintain office supplies; Coordinate with vendors as needed

· Provide administrative assistance to engineering staff

Qualifications:

· Minimum 2 years of experience in a similar role, preferably within a small engineering or surveying firm (required)

· Proficiency in QuickBooks Pro (required)

· Proficient in use of Microsoft Word and Microsoft Excel

· Strong organizational skills and attention to detail

· Possess excellent clerical abilities

· Effectively communicate with clients, vendors or other departments

· Comfortable working independently in a small, busy office environment

· Ability to multi-task in a fast-paced work environment

To Apply:
Interested applicants should submit their resume. We look forward to hearing from qualified candidates who are ready to contribute to our team at Challoner & Associates, LLC.