Benefits:

401(k)

401(k) matching

Paid time off

Parental leave

Summary:

The Part-Time Bookkeeper/Administrative Assistant is responsible for maintaining accurate financial records and supporting the organization’s daily office and administrative operations. This role manages core bookkeeping functions including accounts payable and receivable, reconciliations, financial reporting, and budget support, while also serving as a front-office point of contact for visitors and general inquiries. The position provides administrative support to the Executive Director, helps coordinate office operations and supplies, and ensures organized, efficient systems that support the organization’s day-to-day work. This role is an in-person role, as it deals with office needs and operations, visitors and walk-ins, and sensitive financial information.

Responsibilities include, but are not limited to: Office Duties

Serve as the first point of contact for visitors, vendors, and general inquiries

Manage office correspondence, deliveries, and shared calendars

Keep the office environment organized, clean, and well-stocked

Order and track office supplies and materials

Assist with development of promotional materials

Provide administrative support to the Executive Director

Assist with other administrative and financial duties as assigned

Bookkeeping Duties

Maintain accurate and up-to-date financial records using QuickBooks

Process and record all accounts payable and receivable transactions

Reconcile monthly bank and credit card statements

Prepare monthly, quarterly, and annual reports

Support annual audit preparation and assist external auditors as needed

File and organize financial and other documents in both digital and paper formats

Assist the Executive Director with the development of annual budgets

Communicate with vendors and staff regarding invoices, reimbursements, and budget questions

Requirements:

Associate’s or Bachelor’s degree in accounting, finance, or a related field, or equivalent professional experience

At least one year working with office administration and bookkeeping

Proficiency with QuickBooks or comparable accounting software

Working knowledge of accounts payable, accounts receivable, and bank reconciliations

Strong skills in Microsoft Excel (or Google Sheets) and general office software

Excellent attention to detail, organization, and accuracy

Ability to work with integrity, maintain confidentiality, and exercise discretion with sensitive information

Strong interpersonal, written, and verbal communication skills

Ability to manage multiple tasks, meet deadlines, and work independently in a small office setting

Nonprofit or public access television experience preferred

Part time- 24 hours

Preferred hours:

Mon-Thurs 3pm-8pm

Fri 10am-2pm