Bookkeeper

O

O'Brien Wood and Iron

Bookkeeper

Portland, ME
Full Time
Paid
  • Responsibilities

    Bookkeeper – O'Brien Wood & Iron / O'Brien Hardwoods (Portland, ME)

    Full-time | Hourly | In-person __

    O'Brien Wood & Iron is a residential design-build company with an in-house custom woodshop. We also operate O'Brien Hardwoods, a retail store offering quality lumber and building materials. We are seeking a skilled Bookkeeper to maintain accurate, organized financial systems aligned with company goals. This role supports both business units and requires a detail-oriented, proactive, and trustworthy individual with strong bookkeeping experience, preferably in construction.

    Responsibilities

    Construction & Woodshop Division (O'Brien Wood & Iron)

    • Create and manage customer invoices (cost-plus, milestone, or progress billing)
    • Track and process vendor and subcontractor bills
    • Code expenses accurately and consistently
    • Review change orders and vendor invoices against project documents
    • Reconcile bank and credit card accounts monthly
    • Make and record deposits; prepare payment checks for signature
    • Maintain records for 1099s, W-9s, and COIs
    • Prepare monthly intercompany journal entries between divisions
    • Generate internal financial reports (budget vs. actual, job cost tracking, revenue projections, labor burden)
    • Organize documentation for tax preparation and audits
    • Assist with payroll processing
    • Help improve and document internal financial workflows
    • Support the CEO with budget development and financial forecasting

    Retail Division (O'Brien Hardwoods)

    • Manage accounts payable and prepare payments
    • Receive and deposit customer payments
    • Reconcile accounts monthly
    • Support Hardwoods Manager with collections and credit balances
    • Maintain and monitor POS integration with QuickBooks
    • Review inventory data in coordination with physical counts
    • Assist with reporting and compliance as needed

    Qualifications

    • 3+ years bookkeeping experience, preferably in construction, retail, or multi-entity environments
    • Proficient with QuickBooks Online and Google Workspace
    • Strong understanding of accounting workflows: AP, AR, reconciliations, payroll, and journal entries
    • Experience with cost-plus billing, milestone billing, or construction project invoicing
    • Familiarity with POS systems and retail financial operations
    • Comfort coordinating intercompany financials and transactions across multiple business units
    • Strong attention to detail and ability to meet deadlines
    • Organized, reliable, and self-directed
    • Strong written and verbal communication skills
    • Reliable transportation for occasional offsite errands

    How to Apply

    Please submit the following materials:

    • Cover letter
    • Resume
    • Three professional references (with contact information)

    We will contact qualified applicants to arrange interviews.