A growing professional services organization is seeking a detail-oriented and proactive Bookkeeper / Office Manager to take full responsibility for day-to-day financial operations. This is a key role within a dynamic and fast-paced team, offering the opportunity to implement structure and processes that support continued expansion.

As the primary financial operations lead, you will work closely with leadership and an external CFO to ensure accuracy, efficiency, and control in all financial matters. The ideal candidate is independent, systems-oriented, and eager to make an impact.

Key Responsibilities

• Accounts Payable: Manage vendor payments, categorize expenses, and maintain accurate records.
• Accounts Receivable & Collections: Issue invoices, monitor outstanding balances, and manage collections professionally—particularly for larger clients.
• Bank Reconciliations & Payroll Entry: Reconcile monthly statements and record payroll transactions in a timely manner.
• Financial Operations Management: Oversee daily financial functions currently handled by company leadership.
• Process Development: Build and refine internal financial processes and controls to support operations across multiple locations.
• Systems Management: Use QuickBooks Online and integrated tools to ensure financial integrity and workflow efficiency.

Qualifications

• Minimum 5 years of hands-on experience in AP, AR, and general bookkeeping.
• Background in service-oriented environments; familiarity with client billing cycles and contractor payments is a plus.
• Strong proficiency in QuickBooks Online; comfortable with learning and adapting to new platforms.
• Reliable self-starter with the ability to work independently and follow through on responsibilities.
• Skilled in enterprise-level collections; balances persistence with professionalism.
• Brings calm and structure to a fast-moving environment; thrives under pressure.
• Tech-savvy, process-minded, and motivated to improve systems and procedures.