Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

About the Role

Coldwell Banker Premier is seeking an experienced Full-Time Bookkeeper to manage accounting functions for both our Short-Term Rental (STR) division in Delaware and our Long-Term Rental (LTR) divisions across Delaware, Virginia, Florida, and additional markets.

This position supports a high-volume, multi-state property management portfolio using two primary systems:

Streamline (Short-Term Rentals)

AppFolio (Long-Term Rentals)

Position Summary

The Bookkeeper is responsible for daily, weekly, and monthly financial operations for all STR and LTR accounts. This includes posting payments, owner disbursements, reconciliations, vendor invoices, city and state tax payments, trust accounting, and compliance across multiple states.

You must be able to work accurately in both Streamline and AppFolio, manage a large transaction volume, and collaborate with property management staff across several locations.

Key Responsibilities

Daily Accounting

Post guest payments, reservations, and adjustments in Streamline

Post tenant and owner payments in AppFolio

Verify daily cash flow and correct applied payments

Monitor trust account compliance and resolve discrepancies

Review property balance anomalies & flag issues

Weekly / Monthly Financials

Prepare and process weekly owner payouts (STR & LTR)

Process and track security deposits (STR check-ins/outs + LTR move-ins/outs)

Process vendor invoices and payments

Complete monthly bank and trust account reconciliations

Support monthly accounting close

Prepare city and state rental tax filings and payments

Assist with 1099 preparation and year-end compliance

System Responsibilities

Work daily in Streamline for STR accounting

Work daily in AppFolio for LTR accounting

Maintain clean financial records and audit trails

Troubleshoot mismatched reservations, charges, or balances

Cross-Department Collaboration

Support teams across DE, VA, FL, and additional markets

Partner with PM teams to ensure reservation and ledger accuracy

Communicate with owners for financial clarifications when needed

Provide accounting support during busy turnover seasons

Required Qualifications

4+ years bookkeeping or trust accounting experience

Experience with property management or vacation rental accounting

Excellent accuracy, attention to detail, and organizational skills

Strong understanding of trust accounting

Ability to manage high-volume, multi-state transactions

Preferred Qualifications

Experience working in multi-state property management

Experience preparing 1099s and supporting CPA processes

Strong Excel or spreadsheet skills

Accounting degree preferred but not required

Benefits

401(k)

Health, dental, and vision insurance

Paid vacation

Retirement plan

Base $45,000

Contact Information: Teresa Bratcher, Vice President of Talent Attraction

Phone: 937-287-6083

Email: teresabratcher@premiermove.com