Position: Bookkeeper Location: Augusta or Portland Office Compensation: $26–$30 per hour (DOE)
Outstanding Benefits Package, Including:
100% employer-paid health insurance for employees
Employer paid short term disability
Employer-paid life insurance
Dental and vision insurance
401(k) with employer match
3 Weeks PTO and 12 paid holidays
Wellness resources
Professional development opportunities
Supportive, team-driven culture with engaged leadership
About Us
Steve Smith Trial Lawyers is one of Maine’s leading litigation firms, serving clients statewide in family law, criminal defense, civil litigation, and probate. We are a mission-driven, close-knit team with deep community roots and a reputation for excellence. We are continuing to grow, and this position plays a key role in supporting our expanding financial operations.
Job Summary
The Bookkeeper will support the firm’s daily financial operations, including accounts payable and receivable, reconciliations, billing support, and trust accounting. This is a key role for an experienced bookkeeper who is highly organized, detail-oriented, and confident in navigating QuickBooks within a fast-paced environment. The Bookkeeper will work closely with firm leadership to maintain financial accuracy and ensure compliance with Maine Bar requirements.
Key Responsibilities
Accounting & Financial Support
Maintain and reconcile the firm’s general ledger and financial accounts
Process accounts payable and accounts receivable, ensuring timely and accurate entry
Assist with payroll processes, including employee deductions and tax withholdings
Complete monthly and quarterly financial reconciliations and reporting
Maintain secure and accurate financial records for internal review and compliance
Billing & Client Accounting
Support client invoicing processes as needed
Ensure accurate tracking of time entries, expenses, and case-related financials
Monitor outstanding client balances and assist in collections efforts
Reconcile Work-in-Progress (WIP) reports with the firm’s case management system
Trust Accounting & Compliance
Maintain and reconcile attorney trust accounts (IOLTA) in accordance with Maine Bar Rules
Ensure proper tracking and segregation of client funds
Prepare monthly trust reconciliations and bar-compliant financial reports
Financial Process Improvement
Identify and recommend opportunities to streamline financial workflows
Assist with budgeting, forecasting, and cash flow monitoring
Support improvements to accounting systems and software as the firm continues to grow
Qualifications
3–5 years of professional bookkeeping experience required
Strong, hands-on experience with QuickBooks is essential
Prior experience in a law firm or professional services environment strongly preferred
Experience with trust accounting is a plus (training provided for the right candidate)
Understanding of U.S. financial operations, including AR/AP and bank reconciliation
High level of accuracy, attention to detail, and confidentiality
Ability to work independently while collaborating with leadership
Experience with Clio or other legal case management systems is helpful but not required
If you’re looking for a meaningful opportunity to bring your bookkeeping expertise into a mission-driven, team-oriented legal environment, we encourage you to apply.