Benefits:

401(k)

Dental insurance

Employee discounts

Health insurance

Paid time off

Vision insurance

Wellness resources

Summary

We are seeking a Bookkeeping/Accounting Associate to join our team at Texas Health and Science University. This role is vital in supporting our bookkeeping functions and ensuring smooth operations within the university. The ideal candidate will contribute to our mission by providing exceptional organizational and bookkeeping /accounting support. The position could lead to quick advancement within 60 days for the right person who shows promise of leadership in a bookkeeping/accounting.

Responsibilities

Collaborate with the Senior Vice President and other university stakeholders on preparing the university budget and other financial documents;

Assist the CFO on maintaining the master financial records in QuickBooks, and coordinating the transfer of necessary documents and figures to the Accounting Manager and/or Chief Financial Officer;

Collaborate with the CFO, overseeing the disbursement of funds for purchases, invoices, salaries and wages, and other necessary payments; to include the funds for 941 taxes, Texas Workforce Taxes, 940 taxes, and Sales Tax;

Collaborate with the CFO on preparing federal and state compliance reports that pertain to the business/fiscal office, to include all wage reports to the Federal Government and State Government, such as the Form 941 quarterly report, the Texas Workforce quarterly report, the 940 annual reports, Form W-2’s and Form 1099 Misc.;

Maintain payment and wage records in reasonable and auditable condition so that anyone can find paid invoices and payroll checks quickly and efficiently;

Collaborate with the Senior Vice President on reviewing student credit balances and issuing refund checks;

Work closely with the Director of Financial Aid and Registrar in responding to students’ issues of financial aid and cash payments posted to accounts;

Reconcile bank statements, type AR statement, process journal, and cash receipts;

Maintain and audit hourly worker timesheets for accuracy and request corrections from employees as necessary;

Maintain the employee leave request process, and ensure that all leave request accruals and available employee time off are correct;

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.